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Healthy Together Community Commitment Violations

A summary of disciplinary actions and consequences.

About Quarantine & Isolation

If involved in a Healthy Together Community Commitment incident, students are required to log in and complete the Report COVID-19 form immediately to facilitate case management of the potential COVID-related impact. 

You may be told to isolate or quarantine. This is not a disciplinary action; it is a separate process intended to protect the health of you and the community, coordinated by the Student Health Center and W&M’s case managers. Visit Case Management to learn more. If you are positive or a close contact, visit ReportCOVID.wm.edu.

Administrative Resolution Process

In order to protect the William & Mary community, the Dean of Students Office established a Health Emergency Administrative Resolution Team (HEART) of trained personnel to administer the process for violations of the Healthy Together Community Commitment (HTCC). Any incident that potentially violates the HTCC will be addressed by the HEART process explained below, and outlined in the process map. 

Single column table of collapsible items for formatting purposes.
HEART Response Process
  • A concern including a potential Healthy Together Community Commitment violation is reported and assigned to a HEART case administrator. Upon receiving this concern, the case administrator sends the involved students a letter via W&M email notifying them of the alleged violation(s) of the Healthy Together Community Commitment and other provisions of the Student Code of Conduct as applicable, the relevant incident facts and the intended sanctions according to the established presumptive sanctions guideline. The letter provides the student an opportunity to review the facts as described and either accept responsibility or request an opportunity to be heard before a case administrator to refute the allegations or provide mitigating circumstances relevant to sanctioning. Students will have 4 hours to review or accept the scheduled meeting with a Case Administrator.
  • The notification letter will include information about a scheduled meeting via Zoom with the student. During this meeting, the HEART case administrator explains the administrative resolution process to the student, outlines the potential sanctions if found responsible, and presents the information from the incident report(s). The student has the opportunity to dispute the facts alleged or provide an explanation of the events in question. The student may also present any evidence as to why the intended sanction should be mitigated. Students may have one advisor or one silent supporter accompany them to this meeting for support. An advisor can be a CHAP (Conduct and Honor Advisor Program) member. A silent supporter can be a friend, a family member, or other individual. Advisors/silent supporters cannot participate in the proceedings.
  • If a student accepts responsibility, does not reply within the allotted time or attend the scheduled meeting, the matter is considered resolved and the sanctions are imposed effective immediately.
  • The HEART case administrator determines if the student is responsible for violating the Healthy Together Community Commitment following the Preponderance of the Evidence standard.
    • If the student is found not responsible, notification occurs in writing via the student’s W&M email. If the student is found responsible, the HEART case administrator determines sanctions following the established presumptive sanctions guideline while considering relevant mitigating or aggravating factors.
  • Sanctions include: deferred suspension, loss of access to campus facilities, suspension, permanent dismissal. Full sanction descriptions available below.
  • Students whose permanent address is within 150 miles of campus must fully move out of their residence hall within 6 hours of notice as outlined in sanction letters. Students whose permanent address is greater than 150 miles from campus must vacate their room within 6 hours of notice as outlined in the sanction letters. As this is the result of university disciplinary action, the student does not receive a refund for housing costs. Students who do not complete this process within the allotted time or without prior approval from the Director of Residence Life or designee, are subject to additional sanctioning.
  • Students have 48-hours upon receiving written notice of their sanctions to submit an appeal. Students must submit their appeal in writing from their W&M email to the Office of Compliance and Equity at [[equity]]. The appeal must be based on failure to follow procedural guidelines, or an excessive or inappropriate sanction(s). During the appeal window all sanctions remain effective.
  • Students will be notified in writing of the outcome of their appeal within two business days.
Sanction Descriptions
  • Deferred Suspension: a designated period of time during which a student is given the opportunity to demonstrate their ability to abide by all community behavior expectations. A student on Deferred Suspension as a result of the HEART process is considered “not in good standing.” Notations will not be placed on student transcripts for students that comply with issued sanctions, as the HEART process is administrative only.
  • Loss of Access to Campus Facilities: Though enrolled, students are not permitted to access any W&M owned or leased property. Students who lose access to campus facilities, which includes the ability to live in university housing, are required to activate their short-term emergency evacuation plan to leave campus, unless otherwise directed by the case administrator. Students will be issued a no-trespass order as a part of this process and are not permitted on campus without prior written permission granted by the Dean of Students or designee.
  • Suspension: an involuntary separation from the university for a duration of time in which the student is required to leave campus and is not eligible to participate in classes or any university-sponsored or university-related activities. During the period of separation, the student is not permitted on campus without prior written permission granted by the Dean of Students or designee. Suspension requires the student to petition for reinstatement to good standing. Notations will not be placed on student transcripts, for students that comply with issued sanctions.
  • Permanent Dismissal: an involuntary separation of the student from the university without the possibility of future enrollment. The student is required to leave campus and is not eligible to participate in classes or any university-sponsored or university-related activities. The student is not permitted on campus without prior written permission granted by the Dean of Students or designee. The sanction of dismissal is permanently noted on the student's transcript.
Appeals
  • Students have 48-hours upon receiving written notice of their sanctions to submit an appeal. Students must submit their appeal in writing from their W&M email to the Office of Compliance and Equity at [[equity]]. The appeal must be based on failure to follow procedural guidelines, or an excessive or inappropriate sanction(s). During the appeal window, all sanctions remain effective.
  • Students will be notified in writing of the outcome of their appeal within two business days.
  • Appeals are not intended to be full re-hearings (de novo) of the allegation(s), nor may the Appeals Officer substitute their judgment for that of the Case Administrator. The finding and sanction are presumed to have been decided reasonably and appropriately unless there is clear error based on the stated appeal grounds.
  • Appeal Grounds: Healthy Together Community Commitment (HTCC) appeals are limited to a review of the written documentation or record of the investigation, and pertinent documentation regarding the grounds for appeal. Criteria for an appeal of the HTCC is limited to excessive sanction and/or procedural error according to the sanctioning matrix published above. The issuance of a warning in a HTCC case is final is not eligible for appeal.
  • If new substantive evidence becomes available and is submitted with an appeal, the Appeals Officer shall remand the case back to Community Value & Restorative Practices within two business days for review by a different case administrator.
Process Map

Select the process map to view larger.

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If you experience difficulty accessing the content of the process map, review the HEART Response Process text for a full description.

Sanctions Guideline
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Category - Individual

On Campus/Off Campus

Presumptive Initial Level of Sanction

Appeal

Level I. Evidence that a student violated public health guidelines (i.e. not maintaining physical distancing, not wearing a face covering, entering a residence hall you do not live in, hosting an unauthorized visitor in your residence hall, bringing an unauthorized visitor on to campus, etc.). 

On Campus 

Deferred Suspension for 1 Semester 

 

Temporary Emergency Removal from Campus

 

Loss of Campus Housing (No Refund) 

 

Loss of Access to Campus Facilities

 

If required to leave campus, student may need to switch to fully remote academic schedule 

Office of Compliance & Equity

Level II. Evidence that a student put the William & Mary community at significant health risk due to egregious violation of public health guidelines (i.e. hosting a party or gathering or violating quarantine and/or isolation requirements on or off campus, etc.); repeated violations of Category I.

On Campus

Suspension or Permanent Dismissal

 

Loss of Campus Housing (No Refund) 

 

Loss of Access to Campus Facilities

Office of Compliance & Equity

Level I. Evidence that a student violated public health guidelines (i.e. not maintaining physical distancing, not wearing a face covering, entering a residence hall you do not live in, bringing an unauthorized visitor on to campus).

Off Campus

Deferred Suspension for 1 Semester

 

Temporary Emergency Removal from Campus

 

Loss of Access to Campus Facilities

 

If required to leave campus, student may need to switch to fully remote academic schedule 

Office of Compliance & Equity

 

Level II. Evidence that a student put the William & Mary community at significant health risk due to egregious violation of public health guidelines (i.e. hosting a party or gathering or violating quarantine and/or isolation requirements on or off campus); repeated violations of Category I.

Off Campus

Suspension or Permanent Dismissal

 

Loss of Access to Campus Facilities

Office of Compliance & Equity

 

Level I. Intentional False Report

 

On/Off Campus

Deferred Suspension for 1 Semester

 

Loss of Access to Campus Facilities

Office of Compliance & Equity

 

Two-column table with a top header row.

Category - Group (Student Organizations)

On Campus/Off Campus

Presumptive Initial Level of Sanction 

Appeal

Level I. Evidence that a Student Organization violated public health guidelines (i.e. not maintaining physical distancing, not wearing a face covering, hosting an unauthorized event/activity on or off campus).

On Campus 

Suspension for 1 Semester or a period of 4 months 

or
Probation and Loss of In Person Events 

Office of Compliance & Equity

 

Level II. Evidence that a student organization put the William & Mary community at significant health risk due to egregious violation of public health guidelines (i.e. hosting a party or gathering or violating quarantine and/or isolation requirements on or off campus); repeated violations of Category I.

On Campus

Suspension for 2 Semesters or a period of 8 months

 

 

Office of Compliance & Equity

 

Level I. Evidence that a Student Organization violated public health guidelines (i.e. not maintaining physical distancing, not wearing a face covering, hosting an unauthorized event/activity on or off campus). 

Off Campus 

Suspension for 1 Semester or a period of 4 months 
or 
Probation and Loss of In Person Events 

Office of Compliance & Equity 

Level II. Evidence that a student organization put the William & Mary community at significant health risk due to egregious violation of public health guidelines (i.e. hosting a party or gathering or violating quarantine and/or isolation requirements on or off campus); repeated violations of Category I. 

Off Campus 

Suspension for 2 Semesters or a period of 8 months 

 

 

 

Office of Compliance & Equity 

 

Level I. Intentional False Report 

On/Off Campus 

Deferred Suspension for 1 Semester 

Office of Compliance & Equity