Student Emergency Notification

Students may find themselves missing classes due to different circumstances. The Student Emergency Notification process is designed to serve as a resource and central point of contact for students who need to have their professors notified of their absences in emergency situations. 

Non- Emergency Student Absence Policy

(Minor illness, regular doctor's visit, dentist appointments, prearranged trips, interviews, conferences, court or participating in an athletic events)

Students are responsible for contacting each of their faculty members regarding their absence from class for all non- emergency related absences. The Dean of Students Office will only notify faculty regarding a student's absence due to hospitalization, death in the family or other uncontrollable emergencies.

This notification serves as a courtesy notice and not a verification of their absence. Each student is bound by the William & Mary Honor Code. All students are advised to contact faculty regarding missed classes, assignments, exams and their faculty course expectations.

Emergency Student Absence Policy

(Absences caused by student's serious illness medical or mental health, hospitalization, or death or serious illness of close family member, which threaten the student's academic progress)

When a student misses class for legitimate reasons/ emergency situations students may contact the Dean of Students Office by completing the Student Emergency Absence Notification Form along with submitting the supporting documentation to request notification be sent to their faculty members. If the student is physically or emotionally unable to contact the office, a family member or health care provider, with the student's permission may submit the notification request on the student's behalf. 

Once the information has been obtained and verified regarding a student's emergency related absence, the Dean of Students Office will notify the student's faculty members as requested. Notification of the absence will be by e-mail. Notification of the absences by the Dean of Students Office does not excuse students from classes and/ or course requirements; the faculty member's absence policies prevail. Students are also responsible for following up with their individual faculty members as soon as they are able to discuss possible arrangements for completing academic course requirements and assignments missed during absence. 

Student Emergency Absence Notification Form