Event Request Form

Looking to hold an event in the William & Mary Washington Center?

Complete the form below to get your request started. Please be as specific as possible in all responses. Use the links to the left for more information, event suggestions, and ideas.

Please note -- the Office is open M-F, 9am-5pm. If your confirmed event falls outside of these times, you will need to come by during office hours to pick up a key and review event details.

If you have questions about anything on this page, contact the Washington Center at 202-836-8610.

Requester Contact Information

*Name:

*Affiliation with W&M (Faculty/Administration/Student/Alum/Friend):

4500 characters maximum

*Office Phone Number:

*Cell phone (for day-of contact):

*E-mail Address:

Date/Time Specifics

*Requested Date(s)

*Is this a recurring event? If so, please list the dates or duration.

4500 characters maximum

*Set up time:

*Event Start Time:

*Event End Time:

*Clean up completed by:

Event Specifics

*Proposed Event Description (Class Visit, Reception, etc.):

4500 characters maximum

*Expected Number of Participants:

*AV Resources Needed:

*Room Set-Up (Boardroom, Classroom, Theater, Reception, Other):

*If your event takes place outside of our normal office hours, the building will not automatically provide A/C or heating. Would you like to request A/C or heating for your event? (costs may apply)

*If our Office space is unavailable, or your event is beyond our space capacity, would you like to consider another room in the building (cost involved)?

**I understand that I am required to place a refundable 50% deposit of the room rental fee in order to confirm a room reservation in Carnegie Endowment for International Peace (CEIP) conference center.

Yes

*I understand that once my event is confirmed, I am responsible for any cancellation fees per the CEIP policy: http://carnegieendowment.org/about/index.cfm?fa=conference (bottom of the page).

Yes

*Will W&M alumni be involved in this event? (Guest speaker, panelist, or attendee)

*Do you need assistance finding area alumni speakers? If so, please describe what you are looking for.

4500 characters maximum

Catering

*Will you need catering for this event?

If yes, do you need our help connecting with a caterer?

*Will you be serving alcohol at this event?

If yes, please describe the type of food/beverage/service you need -- please be detailed. (Please note: the Office does not provide paper goods, but can provide ice during office hours.)

4500 characters maximum

Additional Information

*Total Budget for event, including catering (please note: costs in DC are typically higher than in Williamsburg):

*Please note: The Carnegie Endowment For International Peace Building (CEIP) has recently implemented a new security system. In order to accommodate your event, you will need to provide a detailed guest list prior to your event for CEIP security staff. Each guest will need to check-in at the front desk with a government issued ID, and will need to be escorted up to Suite 705 by a W&M Staff Member.

Yes, No

Notes/Comments:

4500 characters maximum

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