Priority Booking

Policy for Booking

Washington Center public spaces will be reserved in 6-month periods. On-campus departments, programs, and groups will be given a one-month priority window to reserve space. Event spaces will be booked along the following calendar:

Bookings for July 1-December 31, 2018

Priority Campus Booking: April 1-30, 2018 - Confirmations issued within one week of request. Priority in conflicts goes to earlier requests.
After May 1 - Bookings confirmed on a first come, first served basis.

Bookings for January 1-June 30, 2019

Priority Campus Booking: October 1-31, 2018 - Confirmations issued within one week of request. Priority in conflicts goes to earlier requests.
After November 1 - Bookings confirmed on a first come, first served basis.

Bookings for July 1-December 31, 2019

Priority Campus Booking: June 1-30, 2018 - Confirmations issued within one week of request. Priority in conflicts goes to earlier requests.
After July 1 - Bookings confirmed on a first come, first served basis.

After Booking

Upon completing your event request, one of our staff will be in touch with you about the status of your event request.  

Event Holds

Departments will be unable to hold multiple dates for a singular event at any time. Event dates must be finalized before your event is confirmed.

Extenuating Circumstances (Bumped Event)

If, under rare circumstances, an event is bumped, the W&M Washington Center Event Staff will promptly notify the bumped party and work quickly to secure alternative event space in the Carnegie Endowment for International Peace Building or another local event venue free of charge.