Title IX Policies and Procedures

Overview of key policies and procedures used to prevent and response to sex-based discrimination and harassment

Policies.  These policies set university expectations by defining prohibited conduct.  They also have provisions about reporting, particularly employee obligations to report.  

  1. The Code of Ethics – high-level prohibition on discrimination and harassment approved by the Board of Visitors.  Approved in 2009.
  2. Discrimination Policy (Policy on Discrimination, Harassment, and Retaliation) – prohibits discrimination on the basis of any irrelevant personal factor, including sexual violence and other forms of sexual harassment, and mandates reporting in certain circumstances.  Refers to Student Sexual Misconduct Policy for definitions of sexual assault and sexual violence.  Approved in 2014, updated July 1, 2015 and May 1, 2016. 
  3. Sexual Misconduct Policy (Policy on Sexual Misconduct, Relationship Violence, and Stalking) –
    implements Discrimination Policy by defining specific types of prohibited sexual harassment and Violence Against Women Act crimes and covers reporting issues including confidentiality and amnesty.  Approved February 2015 (together with the Procedure on Student Sexual Harassment and Misconduct, revising and replacing the Student Sexual Misconduct Policy and Procedure).  Revised, on an interim basis, August 2015, to cover faculty and staff as well as students.  Finalized August 2016.  
  4. Crime Reporting Policy.  Requires Campus Security Authorities (CSAs) to report certain crimes, including sex offenses, dating and domestic violence, and stalking, which occur on campus or on W&M-controlled property to W&M Police.  Revised July, 2015 and March 2016. 
    • Timely Warning Policy.  Specifies purpose and process for issuing timely warnings – notices to students of occurrence of Clery Act crimes, including sexual assault, that pose a serious or ongoing threat to the campus community. 
  5. Campus Violence and Threat Management Policy – (1) prohibits threats and acts of violence, including sexual assault and domestic violence, committed by students, employees, or third parties, (2) mandates reporting to threat assessment team of threats and acts of violence, (3) encourages reporting of “concerning behavior” and (4) describes threat assessment process.  Approved September 2012.
Procedures.  These procedures are how W&M enforces the policies, by responding to reported violations.  More information about ways to report is available on the sexual violence website (www.wm.edu/sexualviolence).

  1. Student Sexual Misconduct Procedure (Student Sexual Harassment and Misconduct Grievance/Complaint Procedure) – procedure for addressing complaints and reports of sexual harassment (including misconduct) and Violence Against Women Act crimes (dating and domestic violence, stalking, sexual assault) by a student.  Approved February 2015 and amended on an interim basis September 2015. 
  2. Discrimination Grievance/Complaint Procedure – procedure for addressing complaints and reports of sexual harassment and other forms of discrimination by faculty, staff or third parties. This procedure was substantially revised effective April 25, 2016, to consolidate the procedures for faculty and staff and to make various improvements and additions.  

This page last updated August 2016.