Policies Under Development

Significant new policies, proposed policies, and policy revisions are available here.

Proposed Policies and Regulations

Significant proposed policies, regulations and policy revisions or amendments are published here, in draft form, for campus comment, as part of W&M's Policy Program

  • Revisions to the Policy for Travel to University Travel Advisory Countries are available for review and comment through October 15, 2018. This policy applies to all undergraduate and graduate student, faculty and staff travel sponsored, organized, supported or recognized by the College of William & Mary, including the Virginia Institute of Marine Science.
New Policies

Policies adopted within the past six month are highlighted below.

  • The Permanent Residency Policy has been amended and will be implemented January 1, 2019.
  • The Policy on Sexual Misconduct, Relationship Violence, and Stalking was amended effective August 22, 2018 to (1) expand the discussion of intoxication and consent, (2) modify the amnesty provision, (3) modify the description of interim measures, and (4) update contact information.
  • The Student Sexual Harassment and Misconduct Grievance/Complaint Procedure was amended effective August 22, 2018 to 1) reduce (shorten) timelines for a number of process steps, (2) create an independent Deciding Official role, replacing a process for review and response to a preliminary investigation report with a determination conference held by the Deciding Official when deemed appropriate, and separating the role of determination of sanctions and remedies from the role of determination of policy violation, (3) specify the obligation of the Title IX Coordinator to determine whether a hostile environment has been created, (4) modify the provision regarding parties’ decision whether to participate in an investigation, (5) make conforming changes regarding sanctions (conforming to changes in terminology used by Student Conduct) and expanding the list of secondary sanctions.
  • The Violence and Threat Management Policy was amended effective June 22, 2018, including updates to TAT membership, revisions of definitions to conform with the Sexual Misconduct Policy, addition of detail regarding the threat assessment process, and clarification of the relationship of TAT to disciplinary processes. 
  • The Student Records Privacy Policy and Notification of Rights Under FERPA was was amended by the Provost effective June 18, 2018, to (1) comply with Virginia Code 23.1-405(C) on student records and Virginia Code Section 2.2-3705.4 on FOIA by removing address (permanent, local, and email) and telephone numbers and adding hometown from Section II.B.13, (2) make changes conforming to amendments to other policies and (3) make formatting improvements.
  • A regulation regarding Open Flames on Campus was published with the Virginia Register of Regulations in July 2018. The regulation (i) establishes the limitations on the presence of open flames in university buildings or on university property and (ii) imposes the requirement for a permit for certain activities involving open burning or open flames.
  • Amendments to the regulation regarding Weapons on Campus was were published with the Virginia Register of Regulations in June 2018. The amendments (i) refine the definition of "weapon," (ii) clarify the application of the regulation, and (iii) address possession of weapons inside all buildings controlled by the university, at outdoor locations where people congregate, and at events on property controlled by the university.
  • The Policy on Conflict of Interest was revised effective June 22, 2018.
Policies Under Review or Finalization

These are policies previously proposed and being finalized, or current W&M policies that are being reviewed and may be updated, revised, or eliminated. 

  • Proposed revisions to the Performance Planning and Evaluation Policy for Staff Employees were available for review and comment until July 19, 2018. This policy establishes a system for (1) setting performance goals and objectives as well as career development goals; (2) monitoring staff employee progress, providing constructive feedback and evaluating performance; and (3) aligning performance plans with the university’s and units’ strategic plan to the extent practical. The policy is now being finalized.
Ideas for New Policies or Significant Revisions

This is a non-exhaustive list of new policies that are being drafted, considered, or planned.  They may or may not come into being.  If you have questions or suggestions about these policies, please contact the Office of Compliance & Equity.  

  • Policy on employee contact with federal and state government officials. Under development by the Office of Governmental Affairs.  
  • Licensing policy.  Under Development by the Licensing Office (Auxiliary Services).