Proposed Policies and Regulations
Significant proposed policies, regulations and policy revisions or amendments are published here, in draft form, for campus comment, as part of W&M's Policy Program.
- Proposed revisions to the Policy on Sexual Misconduct, Relationship Violence, and Stalking are available for review and comment through August 21, 2018. This policy applies to all members of the university (faculty, staff, and students) and to contractors, vendors, and other third parties. It is being amended to (1) expand the discussion of intoxication and consent, (2) modify the amnesty provision, (3) modify the description of interim measures, and (4) update contact information.
- Proposed revisions to the Student Sexual Harassment and Misconduct Grievance/Complaint Procedure are available for review and comment through August 21, 2018. This is the procedure for investigating student conduct prohibited by the Sexual Misconduct Policy. It is being amended to 1) reduce (shorten) timelines for a number of process steps, (2) create an independent Deciding Official role, replacing a process for review and response to a preliminary investigation report with a determination conference held by the Deciding Official when deemed appropriate, and separating the role of determination of sanctions and remedies from the role of determination of policy violation, (3) specify the obligation of the Title IX Coordinator to determine whether a hostile environment has been created, (4) modify the provision regarding parties’ decision whether to participate in an investigation, (5) make conforming changes regarding sanctions (conforming to changes in terminology used by Student Conduct) and expanding the list of secondary sanctions.
- Proposed revisions to the Permanent Residency Policy are available for review and comment until August 15, 2018. The purpose of this policy is to define the conditions and process under which William & Mary will sponsor its employees for U.S. permanent residency.
Policies adopted within the past six month are highlighted below.
- The Violence and Threat Management Policy was amended effective June 22, 2018, including updates to TAT membership, revisions of definitions to conform with the Sexual Misconduct Policy, addition of detail regarding the threat assessment process, and clarification of the relationship of TAT to disciplinary processes.
- A regulation regarding Open Flames on Campus was published with the Virginia Register of Regulations in June 2018. The regulation (i) establishes the limitations on the presence of open flames in university buildings or on university property and (ii) imposes the requirement for a permit for certain activities involving open burning or open flames.
- Amendments to the regulation regarding Weapons on Campus was were published with the Virginia Register of Regulations in June 2018. The amendments (i) refine the definition of "weapon," (ii) clarify the application of the regulation, and (iii) address possession of weapons inside all buildings controlled by the university, at outdoor locations where people congregate, and at events on property controlled by the university.
Policies Under Review or Finalization
These are policies previously proposed and being finalized, or current W&M policies that are being reviewed and may be updated, revised, or eliminated.
- Proposed revisions to the Performance Planning and Evaluation Policy for Staff Employees were available for review and comment until July 19, 2018. This policy establishes a system for (1) setting performance goals and objectives as well as career development goals; (2) monitoring staff employee progress, providing constructive feedback and evaluating performance; and (3) aligning performance plans with the university’s and units’ strategic plan to the extent practical. The policy is now being finalized.
- The Policy on Conflict of Interest was posted for campus notice and comment this spring and is currently being finalized.
- The policy’s main purpose is to communicate existing rules regarding conflicts of interest. By gathering and explaining these rules in a single policy, employees will be better able to understand them and avoid conflicts of interest.
- The policy also impose some new requirements. For example: (1) employees who have a family or other conflict relationship with a student or other employee are required to disclose that to their supervisor, so that the conflict can be managed, (2) employees who have a conflict of interest covered by the Virginia conflict of interest law are required to disclose that internally, to a new conflict of interest committee, for review.
- The policy, as proposed, does not apply to faculty.
- The policy establishes a conflicts committee to review conflict situations that are reported internally and to support staff and administrators.
- The proposed Family and Medical Leave Act Policy was available for review until September 18. It is now being finalized. This policy ensures that the university complies with the Family and Medical Leave Act, which guarantees eligible employees with unpaid leave in certain situations.
Ideas for New Policies or Significant Revisions
This is a non-exhaustive list of new policies that are being drafted, considered, or planned. They may or may not come into being. If you have questions or suggestions about these policies, please contact the Office of Compliance & Equity.
- Policy on employee contact with federal and state government officials. Under development by the Office of Governmental Affairs.
- Licensing policy. Under Development by the Licensing Office (Auxiliary Services).