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Special Events

Special events on campus throughout the year require that special accommodations for parking be implemented at times. Such events include, but are not limited to, athletic events, Charter Day, Commencement, Colonial Relays, convocations, construction and parking lot maintenance activities, move-in and move-out periods. Conference parking, special events parking and all temporary parking requirements of the College are to be scheduled and approved through Parking Services by the College sponsor and/or host. In addition to the Rules and Regulations, other media such as e-mail, newspaper notification, flyers, and signage will be used to provide the College community with adequate notice so that alternate parking plans can be made. Whenever possible, three days notice will be given to the College community regarding special events. Individuals should be alert to posted notices and signage because vehicles in violation may be ticketed and are subject to be towed at the owner’s expense.

 1. Football Parking - The Stadium/Bryan lot, University Center lot, Old Dominion lot, Camm Lot, Yates-Randolph lot, James Blair lot and spaces on James Blair Drive, the Compton Lot, the William and Mary Hall lot, Rear Frat lots, Harrison Ave, and the designated and signed spaces on College Terrace and Dawson Circle must be vacated no later than seven (7) hours prior to kick-off time on the Saturdays of home football games. Vehicles in violation may be ticketed and/or towed at the owner’s expense.

 HOME FOOTBALL GAMES FOR 2013-14: Sept 7 (7:00pm), Sep 21 (7:00pm) “Family Weekend”, Oct 12 (3:30pm), Oct 26 (3:30pm) “Homecoming”, Nov 2 (1:30 pm), Nov 16 (1:30 pm). (Night Games in bold)

 2. Basketball Parking - Brooks Street around William and Mary Hall, the Yates/Randolph lot, the Compton lot, and the Commons lot must be vacated two hours prior to the start of all home men’s basketball games. Vehicles in violation may be ticketed and/or towed at the owner’s expense.

 HOME MEN’S BASKETBALL GAMES FOR 2013-14 (Schedule not available); see Athletics website for schedule of home games (Nov 2013 – Mar 2014)

 3. Other Recurring Events – Homecoming (Oct 2013), W&M Charter Day (Feb 2014), Colonial Relays (Apr 2014), Commencement Ceremonies (May 2014). Signs will be posted to designate the affected areas. Vehicles in violation may be towed at owner’s expense.

4. In general Special Events may require entire lots or just a few reserved spaces, when reserving spaces we make every effort not to displace faculty, staff and students during the normal academic sessions. Metered and times spaces are used instead to the maximum extent possible.

 Fees:

Special Event fees are assessed dependent on the requirements of the event, lead time and ability to support.

 Signage = set of 1-5 single location = $30, multiple sets or locations = $40.

Daily space rates (reserved) = $13.50 per day, $8 evening only, $5 weekends

Metered Spaces = $.75/hr per space

Lot attendants = $15/hr regular time, $22.50/hr overtime, $30/hr holidays

Lot supervisor = $20/hr regular time, $30/hr overtime, $40/hr holidays

Barricades = $25 per set

 Event planners also have the option of purchasing custom passes for the event rather than reserving spaces, day passes are $5 ea. evening passes are $2 ea.