Financial Management & Reporting

  • Deposit and administer attendee registration fee in a Commonwealth of Virginia account at the College of William and Mary.
  • If the conference allows attendance without prepayment of registration fees or based on balance dues, Conference Services will attempt to collect any unpaid accounts for up to 30 days following conference.
  • Prepare a post-conference financial report, as well as final report of registrations processed.
  • Process payment of invoices related to the conference as authorized by the client. An invoice and W9 must be submitted for any payment requests (emails are not accepted). Payments to international speakers or attendees must adhere to IRS and College payment guidelines. Checks are issues through the College’s accounting department and will follow the Commonwealth of Virginia prompt pay policy, which states that reimbursements must be made within 30 days from receipt of invoice.