Meals, Food & Beverages

Required Meal Plans

All participants housed in William & Mary facilities must participate in a meal plan – three meals a day with exceptions to check-in and check-out dates and when a catered event is selected.  An exception may also be granted when the group plans to be off-campus.

Costs

Meal costs listed on the food service schedule do not include prevailing taxes (currently 10%).  Your billing will be based on the guarantee numbers or actual meals used, whichever is greater.  If the total guaranteed meals are not within 10% of the total actual meals, a penalty equal to 10% of the total meal charges will be applied. 

Outside Food & Beverage

All food and beverages must be provided by ARAMARK.  Due to health regulations, groups may not independently supply meals to participants. 

Catering

Outside caterers may not be used unless ARAMARK relinquishes the right to provide services requested.  Catering requests for the Program should be submitted 30 days prior to the catered event, with orders being signed at least 15 days prior to the event. The last day to change guarantee numbers is 3 business days prior to the catered event. Any requests for exception must be made in writing to the Director of Conference Services (email to [[wmconf]]).  Penalties resulting from failure to comply with this policy will be billed to the group's master account.