Special Instructions, Applications for Summer 2020:
Applications will only be accepted via email at this time. NOTE: Read W&M's current guidelines on planning future travel before making plans. In lieu of a signature on the form, advisors should email [[cyroberts,Chasity Roberts]] stating their approval of the application and their advisee’s compliance with institutional and federal compliance requirements.
A&S graduate students are encouraged to apply for research support (maximum of $350) from the Office of Graduate Studies and Research. The purpose of the support is to assist students with expenses directly related to the conduct of research. Past grants have funded the collection of data at museums or archives, the purchase of minor research supplies/equipment, and travel to field sites.
Not all applicants will receive funding or full funding. Therefore, students are encouraged to apply for additional aid or matching funds from other sources and to indicate this information on their applications. Such information will be viewed favorably in the evaluation process.
Students seeking funding for conference travel should apply to the separate program handled by the A&S Graduate Student Association.
Any graduate student actively enrolled in a graduate program of Arts & Sciences, and who is in good academic standing, may apply. Students who have previously received a Graduate Student Research Grant from the Office of Graduate Studies and Research are eligible to apply, but applications from students who have received fewer OGSR Graduate Student Research Grants recently will be given higher funding priority. Students who are scheduled to graduate in May are not eligible to receive Summer Research Grants.
A completed application form must be received in the Office of Graduate Studies and Research by 4 p.m. on the posted deadline for the grant cycle to which you're applying. Late applications will not be accepted. Applications must be signed by the student’s faculty advisor, and must include a signed Institutional Compliance Form (included in application form). If you're requesting per diem allowances for travel, please be sure to use the Per Diem Calculator provided by the Financial Operations Office. Those students who receive an OGSR Research Grant for International Research are required to submit directly to their Dept/Program the International Travel Waiver and students are also required to purchase CISI Travel/Medical Insurance coordinated through the Reves Center and provide a copy of the CISI insurance card or receipt/confirmation of payment prior to their departure.
To Receive Your Award:
Contact your department/program administrator immediately for instructions and guidance on the expenditure/reimbursement policy and procedure. Your administrator will guide you through Commonwealth and institutional regulations. Please follow their instructions carefully. You will be required to submit original receipts. Please note that as of July 23, 2019, the university is no longer able to reimburse for Airbnb, VRBO, or other similar lodging services. Visit the website for the Office of Travel Management for current policies on eligible expenses.
Reimbursement will be limited to actual expenditures. Private automobile mileage will be reimbursed at 25 cents per mile if the student has submitted a Student Driver Authorization Form to their graduate program’s office. All purchases must be handled through normal university purchase procedures.
Federal regulation mandates that payments made to a Non-Resident Alien (NRA) be analyzed for tax compliance. This process can take up to an additional 30 days for the award to be eligible for a refund. Please note that if an NRA is found to have a tax liability, that tax amount is deducted from the award total and the student will receive the remaining amount of the award. Non-Resident Alien students will be contacted directly by email from Payroll concerning the Foreign National Information System (FNIS) and how they should proceed.
Support Graduate Research
A portion of all A&S student research grants is funded by contributions from alumni. After graduation, please consider assisting W&M graduate students in A&S by making a contribution to A&S Graduate Studies.