The purpose of the Semester Research Funding program is to assist students with expenses directly related to the conduct of research that occurs during the academic year. Funding for the Program comes from two sources: the Office of the Vice Provost for Research and the Reves Center.
Types of Semester Research Grants
Types of Funding and Amount
- Vice Provost Funding: Any continuing undergraduate or graduate student may apply for up to $500 from the Vice Provost fund. Applications from students conducting Honors research are especially encouraged.
- Reves Center Funding: The Reves Center awards of up to $750 are reserved for students who are conducting research abroad. Both undergraduate and graduate students from all schools are encouraged to apply.
- Applicant must be a currently enrolled undergraduate or graduate student
- Applicants who have received semester research funding will have lower priority in future application rounds
- All expenses must be incurred before June 1
Types of Expenses Supported
- Travel to libraries, archives, laboratories, etc., in support of research
- Shipping costs
- Payments to human subjects and payments for animal subjects
- Transportation costs in compliance with W&M travel rates
This list is not an all-inclusive one. Other items may be funded if sufficiently justified.
Expenses Not Supported by Semester Research Grants
- Stipends or wages
- Normal conference travel. For example, registration fees, airfare, and lodging fees. Funding for such travel is often available from other sources.
- Research costs that are included in the budgets of department or schools
- Research costs that are included in the budget of the student’s advisor's grant for research in the same basic area
- Equipment, books, or materials ordinarily supplied by departments or Information Technology or the library
- Lessons or professional development fees
- Projects that take place in the summer
- All grant recipients are required to post a minimum of two entries on the SuRGe blog
- Recipients of the Reves Center Funding or any grant recipient whose research involves travel outside of the United States must complete the International Travel Waiver form and purchase the required CISI Travel/Medical Insurance prior to your departure.
Semester Research Funding applications are accepted in the fall semester for research during either semester. After the application deadline has passed, a committee will review all applications and decisions will be sent to students as quickly as possible.
Applications for fall will open August 28. The deadline to apply for fall is October 1.
Application Components and How to Apply
Students can apply by following the steps below when the application opens at the beginning of the fall semester.
Project Description & Itemized Budget
The project description & itemized budget must be uploaded (as a Word document or PDF) directly into the online application which is administered through the Embark program (select "Semester Research Grant" from the dropdown menu). This description should be single-spaced, 500-750 words, and meet the following criteria:
- State the primary objective(s) of your research or project.
- Briefly describe the foundational themes that inform your subject and elaborate on how your own research builds on these themes and/or forges new ones.
- Describe the processes, methods, and materials you will use to conduct your research or project.
- Outline any anticipated results and their significance.
- Orient your work within your broader course of scholarship: Will this work comprise part of your thesis or dissertation? Does it build on work you’ve done in the past? Do you intend to develop it in the future?
- Explain the relevance and implications of your research or project: Why is this work important?
- The budget should be complete and itemized with all costs and other funding sources clearly detailed.
Faculty Advisor and Department Chair/Program Director Approval form
The semester research grant department approval form must be downloaded and printed by the applicant. This form must have original signatures from the project advisor and department head before it is uploaded to the online application. The Charles Center expects that the faculty advisor has read the project description before signing the form.
- All award letters must be signed and returned to the Charles Center by the deadline posted in the letter.
- Vice Provost Funds will be transferred to the recipient's department or school and reimbursements will be handled through the fiscal assistant at that department or school. Department/schools will be notified when the funds are transferred.
- Students who receive Reves Center funds will seek reimbursement from the Reves Center.
- Travel arrangements, including travel authorization forms must be coordinated through the department or school. Expenses should not be incurred without prior authorization and coordinated with department/ program administrators.
- If you have questions, please email Christine Azznara