Resident Assistant Financial Aid
Withdrawal from the College and Refund Policy
Satisfactory Academic Progress
Tax information for scholarships, fellowships, grants, and tuition reductions
Where is my 1098-T tax statement
Income Fluctuations due to COVID-19 in 2020
What is the FAFSA?
The federal government's Free Application for Federal Student Aid (FAFSA) provides the Financial Aid Office with complete, consistent financial data analyzed within policy established by the federal government. The federal government does not award financial aid; individual schools do this based on the analysis of information on the FAFSA. To obtain any financial aid (i.e., federal loans, Pell grant, work-study, or institutional grants) from W&M, including a PLUS loan, you must file the FAFSA each year.
How will I know that my FAFSA has been processed?
You will receive a Student Aid Report (SAR) generated from the information you provide on your FAFSA. Within seven to ten days after your receipt of the SAR, we will receive the same information electronically. Keep the SAR for your records. To check on the status of your application, you can call 800-433-3243.
I filled out the FAFSA. Now what?
The school will receive the application and process the information you provided. It can take several weeks to receive the processed data, so do not worry if you do not hear from us immediately. However, if you feel that it is taking longer than anticipated, please get in touch with our office, and we will check the status of your application.
Do I need to complete the CSS Profile?
No. At this time, we are only requiring entering students to complete the CSS Profile for consideration for aid beyond federal programs.
Do I need to file a FAFSA and CSS Profile for Merit Scholarships?
No, you do not need to file either application (the FAFSA or the CSS Profile) to be considered for Merit Scholarships offered by William and Mary. These applications are only necessary if you seek a need-based financial aid award.
What other forms must I submit to apply for financial aid?
The FAFSA form is the only application initially required by W&M from our returning students. However, if we need additional information, we will request it from you later.
Does W&M want my tax forms?
We do not require tax forms from everyone. After receiving your FAFSA, we may request additional information, including a tax transcript. If you do not have your tax return transcript, we can accept your signed copies of the Federal 1040 tax return. We will send this request to you via email. Please remember to sign everything that you send to us. Please do NOT send anything unless we request it. We will only request a tax transcript or 1040 to verify your submitted tax information if we deem it necessary.
I filled out a FAFSA, and William & Mary requested that I complete a supplemental form or submit other documentation. When is that due?
The Office of Financial Aid expects that supplemental forms and other documentation be sent back to us within two weeks. Therefore, we will not process your financial aid package until we receive copies of all requested documentation, including supplemental and relevant tax forms. However, the faster you can get the required documents to us, we can complete your financial aid review quicker.
I have some money put away for this year, but I may need some aid next year. Will I still be eligible?
Any student who submits the FAFSA will be considered for Financial Aid. Also, you are eligible for loans even if you chose not to take them during the previous year.
As I have yet to file my federal income taxes, should I still complete the FAFSA?
If you have not filed your taxes and the FAFSA deadline is approaching, you need to submit your best estimates and complete the FAFSA. Failing to meet the deadline could disqualify you from consideration for grant aid. Therefore, please submit corrections two weeks after the IRS has accepted your taxes. If you cannot do that, we request that you send us a tax transcript or a signed copy of your Federal 1040 tax return.
My parents don't claim me on their tax return nor give me money to support my educational experience. Can I file my financial aid application as "Independent"?
According to federal regulations, you must answer "yes" to one of the following questions to be considered "Independent" for financial aid purposes during the 2022-2023 academic year:
- Were you born before January 1, 1999?
- Are you a veteran of the US Armed Forces?
- Will you be enrolled in a graduate or professional program in 2022-2023?
- Were you married on the date when you filed the FAFSA?
- Are you an orphan or ward of the court?
- Do you have legal dependents other than a spouse or children?
- Do you have children who receive more than half of their financial support from you?
- Are you currently serving on active duty in the US Armed Forces for purposes other than training?
- Are you an emancipated minor?
- Are you currently, or were you in legal guardianship? * In most cases, custody does not qualify; contact your Financial Aid Counselor if you have concerns.
- At any time after the age of 13, were both your parents deceased, were you in foster care, or were you a dependent or ward of the court?
- At any time on or after July 1, 2021, did your high school, school district homeless liaison, director of an emergency shelter or transitional housing program funded by the US HUD, or director of a runaway or homeless youth basic center or transitional living program determine that you were an unaccompanied youth who was homeless or were self-supporting and at risk of being homeless?
If you do not meet any of these conditions, you are considered a dependent. Undergraduates cannot declare themselves independent of their parents due to family disagreement, living arrangements, or parental unwillingness to contribute to the cost of attendance. If you have further questions, please get in touch with our office.
My parents are divorced. My father claims me on his taxes, but I live with my mother. Whose information should I use when completing the FAFSA?
The custodial parent's information is used when applying. However, there are times that we request specific information from the non-custodial parent.
The "custodial" parent is the one you reside with more than 50% of the time. It does not matter which parent claims you on their tax return. E.g., If your father claims you on his taxes, but you live with your mother most of the time, your mother is your custodial parent. We generally do not ask for detailed information about the non-custodial parent.
I'm going to be married during the upcoming school year. Can I fill out the FAFSA as "married" now, since I will be in a few months?
You must indicate your marital status as of the date you are completing the FAFSA. You cannot update your marital status once you have filed your application.
I applied by the April 15 deadline. So why haven't I received an award letter?
This could have happened for different reasons:
- If you did not list WM (code 003705) as a recipient of the FAFSA information, it would not have been made available to WM. You can check on this by going to the FAFSA website at studentaid.gov or calling 1-800-4-FEDAID.
- If we request more information after WM has received your FAFSA, you need to provide the documentation as soon as possible.
- Returning students are awarded during late June and early July. If it is before this timeframe, you will not have received an award letter yet, even if we have everything we need.
Please get in touch with us at firstname.lastname@example.org if you have more questions about your status.What is the schedule for award notifications?
Financial Aid Award notification emails are sent at different times for different groups of students. Below you will find an estimated schedule for emails to be sent, provided all the necessary information was available to the Office of Financial Aid to award a financial aid package. In addition, you will be able to log on to your Banner Self-Service account to view your award.
- Entering freshman - one week to 10 days after acceptance
- Entering transfers - one week to 10 days after acceptance
- Returning undergraduates - late June
- Entering Law - mid-March
- Returning Law - late April
- Entering MBA - mid-April
- Returning MBA - late June
- Education & VIMS - late June
- Art & Sciences - late June
I haven't applied for aid at all. What do I need to do? Can I still get grant money?
You need to submit the Free Application for Federal Student Aid (FAFSA) at studentaid.gov as soon as possible. Unfortunately, all W&M grant funds may be committed by the time we receive your application, but you can still receive student and parent loans.
I have been told that I will not qualify for financial aid if my parents earn more than $30,000 (or $40,000 or $50, 000, etc.) Is this true?
There is no income level where a student will not qualify for financial aid. The need analysis procedure determines each student's financial need based upon several variables: income, family size, number in college, assets, etc. All students are urged to apply for financial aid for an accurate and professional evaluation, regardless of parents' income level, because income is only one consideration. At the very least, every student who files a FAFSA is eligible for an unsubsidized Stafford Loan.
How can I pay the balance on my student account after all financial aid has been applied?
The College's Tuition Payment Plan is available to any student with at least $100 in charges on their student account. The plan is available by the semester, and it will automatically divide the balance due into four installment payments.
Will my total need be met?
The college's undergraduate aid policy is centered on meeting a student's demonstrated financial need as much as possible. We generally meet students' full demonstrated financial need for Virginia residents but have gaps in offers for most out-of-state students.
Once I receive my financial aid award notification, is there any reason it could change later?
Several circumstances could affect your original award. For example, verification of your application, change in your family's financial situation, failure to maintain academic progress, notification after your award of outside aid such as a scholarship, or not enrolling for the required number of hours to receive aid through programs awarded are all examples of things that could change your award letter.
The Pell Grant award listed on my award is different from the amount I received. Why?
Final Pell Grant awards are based on your actual enrollment status and are contingent upon verifying any discrepancies in data you provide on your financial aid application. For example, a change in your household size from your original application may affect the amount you will receive. Also, the amount on your award is made, assuming that you will enroll full time. If you register for fewer hours, your award will be reduced accordingly.
How does my budget/Cost of Attendance work?
The budget you see on your financial aid award screen in Banner Self-service consists of more than just your tuition & fees and room & board. We include figures that make up an estimate of the total cost of attendance (CoA) for your nine months at the college each academic year. The CoA is a piece of the formula we use to calculate a student's financial need and allows us to process your award: CoA – EFC = financial need. The items that make up your CoA are
• Tuition & fees (actual)
• Room & board (weighted average)
• Books & supplies
• Personal expenses
• Travel to and from the college
The weighted average we use for room & board means that your actual charges will likely differ from what we use in your CoA. We will not change this amount if you live in a more expensive room. A student can request additional loan consideration to cover a more expensive lease or housing contract.
I was in Banner Self-Service to accept my financial aid, and I inadvertently accepted the Federal Work-Study. I don't want to do Work-Study. What do I do?
If you realize that you do not want to take advantage of this opportunity, you don't have to. You can email your financial aid counselor to let them know you want this declined for you. You certainly may accept jobs off-campus or on-campus jobs that are not work-study.
I have received my SAR from the processor, and it says that I have been selected for verification. What are my next steps?
Nothing for now. The W&M, Financial Aid office will follow up through an email request for verification documents. The documents requested for verification will also be populated in Banner Self-Service for confident review. Please note the Financial Aid Office may select a student's FAFSA to participate in the verification process. All documents can be faxed, mailed, returned in person, or submitted securely to our one-way dropbox.
What types of merit aid are available from the College of William & Mary?
There are three merit scholarships; each is handled through the Admission Office. They are awarded to entering first-year students only.
William & Mary Scholars Award - The William & Mary Scholar Award is presented each year to a small, select group of students who have overcome unusual adversity and/or would add to the diversity of the campus community. All applicants are considered for the award, and no separate application is needed. Awards are worth the amount of in-state tuition and fees and are renewable each year as long as the recipient remains in good academic standing at the college.
Monroe Scholars - The James Monroe Scholars Program is a designation offered each year to the top 10-15% of all admitted students to the College of William & Mary. All first-year applicants are considered for this program, and no separate application is needed. Notification is sent from the Office of Undergraduate Admission in March. Monroe Scholars receive a $3000 research stipend to explore an academic area of their choice. Other benefits to this program include a special housing option during the first year, special consideration in the appointment of freshman advisors, priority course registration, and the invitation to participate in a series of additional seminars. If an enrolling William & Mary student is not offered the Monroe Scholar designation during the admission process, the student can become a Monroe Scholar at the end of their freshman year. Rising sophomores who have done exceptionally well academically (typically a cumulative GPA of 3.8) are invited to apply for seats in the Monroe Scholars Program through the Charles Center.
Murray Scholars Program - The Murray Scholars Program is William & Mary's most selective scholarship. Finalists typically rank in the top 1% of their class, score a 1500 and higher on the SAT (Critical Reading plus Math), and take the most demanding curriculum available to them. While some of the variables that influence Murray Scholar designations are quantitative, others are more subjective. These include students' application essays, extracurricular involvements, leadership, letters of recommendation, and evidence of intellectual engagement. Faculty members will administer the selection process in conjunction with the Office of Undergraduate Admission.
All students who apply to William & Mary through Early Decision (November 1 postmark deadline) or Regular Decision (January 1 postmark deadline) will be reviewed for the Murray Scholars Program.
The Murray Scholar Program will provide four students per year with extensive benefits, including full tuition, general fees, and room and board annually for Virginia residents and the equivalent amount annually for non-Virginia residents.
What should I do with my outside scholarship checks?
If you are receiving any financial aid from our office, you will first want to contact us directly with the amounts of your scholarships. Please use our Outside Scholarship Reporting Form (pdf) to do this. Outside monies may affect your original financial aid award, so we would like to inform you of any changes as early as possible. You can expect to receive an email with a revised award announcement letting you know that we have made changes to your award.
After contacting the Financial Aid Office, please mail the scholarship check(s) to The College of William and Mary, Office of the Bursar, PO Box 8795, Williamsburg, VA, 23187. Include the student's ID number on the check. The scholarship check may have been made payable to the student, college, or co-payable to the college and the student. If the student needs to endorse the check, the Bursar's Office will notify the student via email to come to their office for the check endorsement. The scholarship will be posted to the student's account to reduce any tuition, room, or board charges specified in the scholarship award.
If you will not receive the scholarship check until after enrollment verification, please mail, email, or fax a copy of your award letter to the Bursar's Office (NOT Financial Aid).
I submitted a FAFSA and am eligible for need-based aid. Will being an RA affect other aid?
Possibly. It depends on your need and any other aid you are receiving. We are required, under Federal Law, to consider the housing stipend that you receive for being a Resident Assistant. as a resource in determining your need. That means we must account for your housing stipend (but not your paycheck) in determining your final financial aid package. We try to avoid changing your grant by first reducing any unmet need and then loans in this adjustment process. In most cases, we will not have to lower your grant.
Why is the RA included at all? It's not a grant; I have to earn that money.
There are a number of other college funds that require a time commitment and are treated in the same way. Athletic grants and ROTC payments, for example, both have substantial "work" hours for those receiving them. Therefore, they are fit into aid packages the same way as the RA support.
How will my financial aid be impacted if I move off-campus?
There is no difference in the Cost of Attendance for a student that moves off-campus to an apartment or student house. However, if a student lives with relatives, they would be considered a commuter student, and their Cost of Attendance would change. Our website regarding moving off-campus will provide helpful resources and information for students considering this option.
What does it mean to maintain Satisfactory Academic Progress?
Federal guidelines require that students receiving federal financial aid make satisfactory progress towards their degree. In general, satisfactory progress regulations mirror the college's continuance standards, managed by the Dean of Student's Office. Entering students will have up to 10 semesters in which to complete the program and receive financial assistance. Only courses which count toward your academic degree may be counted in the number of hours required to receive federal aid. Students placed on Academic Suspension are not eligible for federal financial aid. Students may appeal this as part of the academic reinstatement process.
Transfer Student Aid Eligibility
Transfer students will have ten semesters of grant aid eligibility, which will be the total of the semester(s) taken at previous school(s) plus those completed at W&M.
Is quality point average related to financial aid?
In general, the required quality point average (QPA) is that which is needed to remain enrolled at William & Mary.
How does academic load relate to financial aid?
Undergraduate students must enroll for at least twelve academic credit hours per semester to receive financial aid as full-time students. Graduate students must register for at least nine academic hours to be considered full-time and at least five hours to be considered half-time. Students admitted through the Flex-Track program or planning to enroll less than full-time should consult with the Financial Aid Office.
What is the period of eligibility for undergraduate students?
Federal guidelines require the establishment of a maximum time frame or period of eligibility during which students can receive federal aid. The Financial Aid Office follows the continuance requirements listed in the Undergraduate Program Catalog. A maximum time frame of five years has been established to recognize that some students need up to ten semesters to complete their degree. Therefore, students will have ten semesters of grant aid eligibility, which will be the total of the semester(s) taken at previous school(s), plus those completed at W&M.
What is continuation of aid?
The continuation of a student on any financial aid program is subject to the availability of funds. The college is not obligated to meet the financial needs of its students.
Review the IRS Guide for Scholarships, Fellowships, and Tuition Reductions. To find out what education tax reductions apply to you, please contact an independent tax advisor.
The W&M Financial Operations Office issues the 1098-T each year in January. Students should be able to view their 1098-T by logging in to myWM. Once logged in, select the 'Student' tab, click on 'Student Account,' click on '1098T Tax Notification', enter tax year, and submit. If you received a 1098-T from the Executive MBA Program-Business School Foundation, you would need to contact The School of Business directly at (757) 221-2294.
My Income fluctuated significantly due to COVID-19 from 2020 to 2021. Should I be concerned?W&M requires the FAFSA/VASA to be filed annually for consideration of financial aid eligibility. This is not necessary to receive W&M Scholars, Posse Scholars, or 1693 awards. Your 2022-23 financial aid eligibility was determined using information from your 2020 tax information. If you/your family experienced a reduction of Income in 2020 due to the COVID-19 pandemic, then the financial aid eligibility for 2022-223 may change in 2023-24 when the 2021 tax information is used on the FAFSA. We have created a webpage to address the implications of fluctuating Income.