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Goals & Objectives 2011-2012

Leadership & Engagement
1.  Leadership development

Develop leaders within the PPFA to assume organizational and project leadership roles.
W&M Strategic Plan - Challenge 5 [Goal 1]

  • Develop a plan and present to the PPFA by November 30, 2011.
  • Implement the plan by December 31, 2011.
  • Recruit at least 5 new PPFA nominees for the Spring 2012 elections who want to assume leadership roles.
  • Have at least 2 candidates for each officer and committee chair vacancy in Summer 2012.
2. Survey of Professionals & Professional Faculty

Investigate conducting a survey of PPFs to gather climate and other data that will inform the PPFA’s work.
W&M Strategic Plan - Challenges 2 [Goals 2, 3], 3 [Goals 1, 2] and 5 [Goal 1]

  • Discuss our purpose and goals with W&M survey experts to help us design the most effective and efficient survey instrument by November 15, 2011.
  • Draft the survey questions by November 30, 2011.
  • Obtain Provost’s review and approval by December 31, 2011.
  • Obtain “human subjects” authorization by January 15, 2012.
  • Draft and test the survey by January 31, 2012.
  • Distribute survey by February 28, 2012.
  • Tally results and report by March 31, 2012.
3.  General Meeting

Engage professionals and professional faculty in university-wide issues.
W&M Strategic Plan - Challenges 2 [Goals 2, 3], 3 [Goals 1, 2] and 5 [Goal 1]

  • Hold at least one general meeting of all PPFs: Spring 2012.
Administrative Issues
1. Performance Planning & Evaluation Policy

Improve the performance planning and evaluation process for professionals and professional faculty.
W&M Strategic Plan - Challenges 2 [Goal 2], 3 [Goals 1, 2] and 5 [Goal 1]

A.  Review the policy to clarify issues and look for ways to improve and streamline:

  • Discuss project with the Provost by November 30, 2011.
  • Conduct a preliminary review of the current policy and research other performance planning & evaluation policies by December 31, 2011.
  • Conduct a survey of W&M professionals and professional faculty to gather data of performance planning and evaluation practices by January 31, 2012.
  • Research policies at other institutions (academic and/or corporate) to try to find examples of flexible models that (1) accomplish the goals and strategic mission of the institution; (2) produce measurable results for the employer, employee, and institution by February 28, 2012.
  • Propose revisions to the current policy to the PPFA by March 31, 2012.
  • Propose revisions to the current policy to the Provost by April 30, 2012.

B.  Training:  coordinate training sessions in the performance planning and evaluation policy and procedures, both to improve the process and to learn how the policy might be improved.

  • Discuss with vested parties [Provost and Provost’s Executive Assistant; Human Resources) and establish a team by November 30, 2011.
  • Assess data from any survey or forums of professionals and professional faculty related to performance planning and evaluation by January 31, 2012, and incorporate into the training plan.
  • Draft an initial training plan and present the plan to the PPFA and vested parties for review by January 31, 2012.
  • Train trainers and test workshop process by February 28, 2012.
  • Hold first two workshops by March 31, 2012.
  • Obtain workshop assessments from participants by March 31, 2012.
  • As needed, hold additional workshops by May 31, 2012.
  • Assess training project and make a report to the PPFA and vested parties by June 30, 2012. 
Academic Issues
1. Tuition waivers for part-time employees

Research and propose tuition waivers for W&M part-time employees.
W&M Strategic Plan - Challenges 3 [Goals 1, 2] and 5 [Goal 1]

  • Propose project idea to the Provost for approval by November 30, 2011.
  • Gather data from the Bursar’s Office on numbers of staff who use the tuition waivers by November 30, 2011.
  • Investigate the number of staff who may be paying for tuition without use of waiver by November 30, 2011.
  • Investigate with College officials (including Human Resources, Provost’s Office, Faculty Assembly, Staff Assembly) what has been done regarding tuition waivers for part-time employees by December 31, 2011.
  • Determine the type of criteria with Human Resources that would apply to the part-time employees by December 31, 2011.
  • Benchmark other academic peer institutions’ policies regarding part-time tuition benefits by December 31, 2011.
  • Benchmark other athletic peer institutions’ policies regarding part-time tuition benefits by December 31, 2011.
  • Draft position paper/proposal for policies, procedures, and implementation by January 31, 2012.
  • Present to PPFA Executive Committee by February 28, 2012.
  • Coordinate with Staff Assembly and Faculty Assembly by March 31, 2012.
Communications
1. Communication

Ensure that all PPFA members and all PPFs receive timely, accurate and complete information as needed; ensure that the college community is informed about PPFA and PPF initiatives and accomplishments.
W&M Strategic Plan - Challenges 3 [Goals 1, 2], 5 [Goal 1] and 6 [Goals 1, 3]

  • Promote communication to and about professionals and professional faculty: develop and implement ways to feature the PPFA and PPFs, such as news stories, events, hot topics, etc., by November 30, 2011. 
  • Communications Plan: write a plan that covers the PPFA’s communications policies and procedures, including types of communication, frequency, etc.; review this plan annually to ensure effectiveness and currency by December 23, 2011.
  • Technology Plan: write a plan that covers the PPFA’s technology policies and procedures, including the PPFA’s website, Blackboard course page, listservs, email, etc.; review this plan annually to ensure effectiveness and currency by January 27, 2012.
Membership
1.  Partnership Program for newly hired PPFs on the W&M campus

In collaboration with the Staff Assembly Membership Chair, coordinate this program to welcome new professionals and professional faculty/staff to the W&M and VIMS community.
W&M Strategic Plan - Challenges 2 [Goal 2], 3 [Goals 1, 2] and 5 [Goal 1]

  • Develop a program management plan which includes the assessment process for evaluating the program – Completed September 2011
  • Develop training and orientation documents (e.g., topics volunteers should cover) by October 31, 2011.
  • Recruit PPFs as volunteer orientation staff by November 30, 2011.
  • Conduct training of volunteer orientation staff by January 31, 2012.
  • Implement Partnership Program by February 28, 2012.
  • Report to the PPFA on a quarterly basis on the progress of the program.
2.  Forums/Networking

Hold topic forums combined with social gatherings to inform PPFs and promote networking.
W&M Strategic Plan - Challenges 3 [Goals 1, 2], 5 [Goal 1] and 6 [Goal 3]

  • Hold at least one forum by February 28, 2012.
3.  PPFA elections

Manage Assembly elections including recruitment of nominations to ensure diverse representation and election procedures as outlined in the Constitution and Bylaws; maintain written records of election results; annually review and, if needed, recommend revisions to election procedures; assist with onboarding of newly elected members.
W&M Strategic Plan - Challenges 2 [Goals 2, 3], 3 [Goals 1, 2] and 5 [Goal 1]

  • Recruitment:  work with PPFA Committees to identify ways to include more PPFs on the committees.  Ongoing.
  • Elections:  conduct elections, per the Bylaws:  March – June 2012.
  • Election policies and procedures:  write policies and procedures for nominations and elections by February 28, 2012.