College of William and Mary
Recreational Sports
Facility Reservation Agreement
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STOP! THIS FORM MUST BE SUBMITTED AT LEAST 5 WORKING DAYS PRIOR TO YOUR EVENT. LATE REQUESTS MAY NOT BE HONORED.
COMPLETING THIS FORM DOES NOT GUARANTEE AVAILABILITY OF FACILITIES OR EQUIPMENT. |
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| Please CLICK HERE to fill out the fitness studio reservation form. |
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Date of Application |
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Date of Event |
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Start Time of Event |
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End Time of Event |
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Total # of Hours for actual event |
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What time do you need to start setting up?
(indicate AM or PM) |
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Type of Event |
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How many will attend? |
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Sponsoring Organization |
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Requestor's Name |
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Local Address |
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Local Phone |
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Email |
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Person Responsible
(must be present at the event) |
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RENTAL FEES |
| The base fee to rent the Student Recreation Center is $35.00 per hour. This does NOT include extra fees for rental of the Pool, Rock Climbing Wall, or extra personnel such as Officials, Scorekeepers, Fitness Instructors, and Fitness Attendants. |
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Facility / Personnel |
Rental Fee |
| Student Recreation Center |
$35/hour (base fee) |
| Outdoor Field Use |
$35/hour (base fee) |
| Early Morning Special Events (to open the Rec Center any time prior to 10:00am on weekends for races / special events) |
$25/hour (base fee) |
| Swimming Pool (includes lifeguards) |
$25/hour (in addition to base fee) |
| Rock Climbing Wall (includes belayers) |
$25/hour (in addition to base fee) |
| Official |
$12.50/hour per official (in addition to base fee) |
| Scoreboard Operator (to operate fixed indoor Rec Center scoreboards only. Busch Field scoreboards are NOT available for rental). |
$12.50/hour (in addition to base fee) |
| Fitness Attendant (if using weight equipment) |
$12.50/hour (in addition to base fee) |
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FACILITIES REQUESTED |
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# of Miller Gym Courts (1, 2, or 3) |
MAC Court set-up
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Swimming Pool (additional $25/hour, Rec Sports Lifeguard required) |
Locker Rooms |
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Upstairs Cardio / Weight Area |
Downstairs Free Weight Area |
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Racquetball / Squash Courts |
Rock Climbing Wall (additional $25/hour) |
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Field Choice #1 |
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Field Choice #2 |
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Field Choice #3 |
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Race start & finish line in front of Rec Center (extra fee applies for opening Rec Center prior to 10:00am on weekends) |
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EQUIPMENT NEEDED |
Sports Competition Equipment
(Equipment below included with Facility / Field Rental base price, unless otherwise indicated)
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Race Package
($20 rental fee for entire package. $20 charge applies even if using only one item from the list)
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# and colors of pinnies |
# of Stopwatches |
| 5-gallon coolers (use area to the right to indicate number of coolers, if needed) |
# of 5-gallon coolers |
| Cones (use area to the right to indicate number of cones, if needed) |
# of cones |
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Basketball(s) |
Measuring Wheel |
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Softball Equipment |
Starter's Pistol |
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Flag Football Equipment |
Race Course Map |
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Floor Hockey Equipment |
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Indoor Soccer ball |
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Racquetball / Squash Equipment (normal ball purchase prices apply if using new cans) |
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Portable Scoreboards |
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Fixed Scoreboards (extra charge for Scoreboard Operator) |
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Tournament Brackets |
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Whistles |
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# of tables (6 foot) (included in race package) |
# of chairs (included in race package) |
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| *Upon confirmation of your facility / equipment rental, Recreational Sports will work with you to arrange a date and time for equipment pick-up. |
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CONDITIONS OF AGREEMENT |
| Place your initials next to each item to confirm you have read and agree to the rental terms. |
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1. All participants entering the Rec Center must show a valid William and Mary ID or pay the $5.00 guest fee. |
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2. Food and beverages are not normally allowed inside the Rec Center. If this will be part of your event, you must provide information as to the type and amount of food in the "Comments" section at the end of this form. |
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3. Alcoholic beverages are NOT allowed. Any individual who shows signs of alcohol use will not be allowed to enter the Rec Center. |
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4. The Recreational Sports Facility Supervisor reserves the right to deny admittance should he/she feel that it could jeopardize the safety of the participants. |
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LIABILITY |
| The College of William and Mary is not responsible for injuries/accidents through the voluntary participation in its Recreational Sports program or the use of its facilities. It is strongly recommended that all participants have a satisfactory health status (through an annual physical examination) and maintain personal accident/health insurance available through the college |
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FACILITY USE |
Use of any specific facility does not imply universal facility use/availability to your group. In cases of inclement weather, groups scheduled to use the outdoor fields must receive permission from the Director of Recreational Sports. Permission must be given within 48 hours of the scheduled use.
I, as the person named responsible for this event, have read, understand and agree to abide by and enforce the conditions stated in this agreement. I also agree to be present for the duration of the event. For violations of the Recreation Center policies/procedures, individuals are subject to penalties ranging from warning to dismissal. Organizations that fail to follow the policies or procedures may be denied the privilege of scheduling future events in addition to possible sanctions against the organization.
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Name |
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Student / Fac / Staff ID#
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