Welcome to Property Control, a function of the Office of Procurement.

Property Control maintains separate offices on each campus (the College and VIMS).

The Property Control staff manages surplus property and all financial reporting of fixed assets including equipment, land, buildings, infrastructure (sidewalks, exterior lighting, piers and docks, etc.), construction-in-progress, and leased or lease/financed equipment. Property Control also manages all disposals of surplus property.  Surplus property that is not needed for re-use within the agencies is disposed of by various means of public sale (i.e. sealed written bid, electronic surplus bid site at GovDeals.com, eBay). Surplus property determined to be "scrap" is sent to the landfill.

New Information: Beginning June 24, 2008, the Asset Management Team (Property Control) will store surplus items at Ironbound Road Mini-Storage located at 4010 Ironbound Road. Computers and Monitors will be accepted at the facility on the 1st and 2nd Tuesday of each month, furniture on the 3rd Tuesday, and miscellaneous items on the 4th Tuesday. Items for surplus may be delivered to the facility on the appropriate Tuesday between 10:30 AM and 11:00 AM. Please contact Debbie at 221-2055 or djache@wm.edu to make arrangements.

Procedure for Removal of Surplus Property - All College property considered to be inadequate, excess or unwanted by the owning department should be disposed of as surplus property. An Equipment Transaction Form (ETF), declaring the item as surplus, must be completed and forwarded to Property Control for final approval. An ETF form is to be completed for each type of removal transaction to surplus, whether the transfer is to be by the department or by Facilities Management Moving and Hauling. Once Property Control receives the completed ETF form, removal of the item(s) will be scheduled and the owning department will be notified. For further information regarding surplus property, please contact Debbie Acheson 221-2055) or Annette Washington (221-2052).

All equipment with a purchase value of $2000 and greater is capitalized and required by the Commonwealth's Department of Accounts to be maintained in the fixed assets system. In conjunction with the Small Purchase Charge Card (SPCC) program, please complete and submit an Equipment Transaction Form for all items with a purchase value of $2000 or greater.    
  
Property Control FORMS:

Equipment Transaction Form (Exhibit E)
Equipment Transaction Form (continuation)
Property Administrator Assignment Form

Property Control Contacts:

Scott M. Polk                                        
Property Control Manager
757- 221- 3953
smpolk@wm.edu

Annette B. Washington                                        
Senior Property Control Technician
757- 221- 2052
abwash@wm.edu

Deborah J. Acheson                                       
Administrative Specialist
757- 221- 2055
djache@wm.edu

Faith Smith                                       
Administrative Support
757- 221- 2056
ffsmit@wm.edu

You may also contact us by fax at 757- 221- 3959.