Welcome to Central Copy, a function of the Office of Procurement.

We manage approximately 135 copiers utilized by College departments or departmental segments. This includes coordinating convenience copier purchases and leases and processing the vendor invoices and convenience copy charges to departments. Copiers are leased under the state contract for copiers but the overall service is built into the College's term contract for Copy Service which includes the Copy Center housed in Swem Library.

Purchasing Copiers:

All copiers must be obtained through Central Copy.  Please contact the Office of Procurement at 221-3952 to request a new or replacement copier.  In most cases, Central Copy coordinates the delivery of your new or replacement copier and removal of your old copier.

Moving Copiers:

Arrangements for moving any departmental photocopiers must be made through Central Copy. Central Copy arranges for copiers to be moved by IKON representatives who are responsible for any damage that may occur to a copier during a move. The cost of moving a copier will be charged to the respective department. If you are planning to move your copier, please contact Central Copy at 221-3952 at least two weeks prior to your requested move date. No copier moves will be scheduled during the last full week of any month.

Monthly Meter Readings:

Meter readings for your copier are collected during the last seven business days of each month.  Readings are obtained physically, electronically, or by email or telephone request. If you receive a request by telephone or email, please respond with your meter reading as soon as possible.

Copier Repairs and Supplies:

Repairs and supplies for Departmental Ikon/Ricoh copiers are covered under maintenance contacts. These contracts include copier supplies such as toner and staples as well as repairs to copiers. If you receive an invoice from Ikon/Ricoh for these services, please do not pay it. Forward the invoice to the Procurement Office.

Please call the telephone number on the front of your machine to request repairs or order supplies. You will need to have your copier ID number when you place your call.

Other Information About Copiers:

We encourage you to use the Campus Copy Center (Copy Co) when you have larger projects such as pamphlets/brochures or a large number of copies. You will save time, and for projects over 500 copies, money as well. Copy Co is located at SWEM Library. For more information, call 221-3116 or email CopyCo@wm.edu.          

ORDERING COPIER PAPER:

• Central Copy customers are required to purchase their own paper for use in copiers.
• Desk-top delivery of paper is provided by The Supply Room and Office Depot.

COPY COST:  Copy charge is $.036 per copy.

 
For additional information, please contact:
Susan Gilligan                        
Central Copy Manager
Tel.  757- 221- 3952
Fax  757- 221- 3959
spgill@wm.edu