The William and Mary Small Purchase Charge Card (SPCC) program is a state program that is administered under state contract through the College's Office of Procurement.  It is designed to authorize cardholders to make official business-related small dollar purchases quickly and directly.  All cardholders and their supervisors must adhere to the College's SPCC Policies and Procedures.  Application forms are available below.

GE Mastercard training sessions for cardholders and their supervisors are usually held each month at 10:00 A.M. in the Office of Procurement conference room.  For more information regarding training, please contact the SPCC Program Administrator.  The next training session is scheduled for Tuesday, July 8, at 10:00 A.M.

GE MasterCard reconciliations are due in Accounts Payable before 2:00 P.M. on Thursday, July 3rd. If your reconciliation is delivered to A/P after 2:00 P.M.on the due date, please hand it to an A/P person and indicate that it is for Kelly. The A/P person will date/time stamp it. Each SPCC cardholder is responsible for ensuring that his/her monthly reconciliation arrives in Accounts Payable by the deadline. Monthly statements must be attached to submitted reconciliations. If you have not received your GE statement by mail, please log on to www.GENetService.com to obtain a copy of your online statement.

Reconciliation Tips:

• A credit card receipt, the restaurant receipt, and a list of people in attendance is required for meals charges.
• Fuel/car maintenance privileges are blocked for most cardholders.
• For those cardholders with gasoline/car maintenance SPCC privileges, acceptable purchases apply only to rental or state-owned vehicles.
• Boarding passes for all airline charges for state employees must be attached to the reconciliation.
• Ensure that all reconciliations are signed by the cardholder and his/her *supervisor of record (see below).

*If a cardholder's supervisor of record will not be available to sign a reconciliation,a cardholder must obtain permission (email, note, etc.) from his/her regular supervisor for a temporary supervisor (identified by name) to sign the reconcilialtion, and then document permission details on the reconciliation form.

10/10/07 Notice regarding SPCC renewal cards: It is critical that when cardholders get a new card, they update their eVA account preferences to reflect the new expiration date.  If this is not done and a vendor tries to attempt a charge, the card will be declined. Cardholders who require assistance in updating their card information to reflect the new expiration date can contact: eVA Customer Care (866-289-7367) or email eVACustomerCare@dgs.virginia.gov

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To update your Security Question and Answer, login to www.GENetService.com and click on "My Profile."

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From time to time, you may find it necessary to update or change personal or departmental information relative to your GE MasterCard. These changes/updates may include name changes, a transfer to another department, a new supervisor, card cancellation, an increase/decrease to the transaction and /or monthly limit, or lifting an industry block on restaurant or accommodation/lodging charges. If any changes or updates do occur, it is the cardholder's responsibility to notify the SPCC Program Administrator via email at mlcost@wm.edu or spgill@wm.edu. Supervisor Change forms are now available and must be completed by the cardholder and the new supervisor.

For your information, GE Travel Cards are administered by the General Accounting office, 221-2497.    

GE MasterCard Forms and Information:

GE MasterCard Application

GE MasterCard Employee Agreement 

GE MasterCard Purchases Log

GE MasterCard Purchases Log continuation

GE MasterCard Payment Cover Sheet (pdf)

GE MasterCard Payment continuation Cover Sheet (pdf)

GE MasterCard Payment Cover Sheet (Word)

GE MasterCard Payment continuation Cover Sheet (doc)

GE MasterCard Supervisor Change Form (Word)

GE MasterCard On-line Set Up for viewing monthly statements