The Scheduling Office reserves space for meetings, parties, and special events for recognized student organizations on campus. The organization must have an approved constitution on file with the Office of Student Leadership Development before any space may be secured. For more information, visit: How to Start a Club or Organization.
You must complete a Student Facility Request Form to schedule locations on campus. Forms are available in the Scheduling Office at the CORT, and may be turned in any time the Campus Center is open. You can print the facility request form online (pdf); however it can not be submitted electronically. Requests can take several days to process but you can expedite this process by including alternate dates, times, and locations on your request form.
ATTENTION - Room Set Requests for Sadler and Campus Centers:
The Scheduling Office will email you a confirmation when your space. If your event or meeting requires a very basic set-up and you do not need a diagram, you may complete the online furniture request form. If you have a more complicated set-up or would like a diagram, call the Sadler office at (757) 221-3433 to schedule a meeting at least 10 days prior to your event to discuss the furniture set-up you will require. For more informaiton visit Sadler Center/Campus Center Events and Meeting Planning.
Sadler Center & Campus Center
Furniture Requests for Outdoor spaces and other areas
If you are planning an event on campus but NOT in the Sadler Center or Campus Center, all furniture requests must be submitted to the Scheduling Office. Sadler Center and Campus Center furniture is not used outdoors or in other venues on campus.
The Scheduling Office holds lottery in early October for the scheduling of meetings/events for the Spring Semester and late March for the scheduling of meeting/events for the Fall Semester. See our Scheduling Lottery page for more information.
Rooms Scheduled by the Scheduling Office:
Sadler Center (SC):
- Colony, James, York (Conference style for 28 - tables & chairs cannot be moved)
- Commonwealth Auditorium (463)
- Chesapeake/Tidewater (varies depending on set up)
- Lodge 1 (80)
- Lobby (Tables)
Campus Center (CC)
- Little Theater (varies depending on set up)
- Trinkle (varies depending on set up)
- Lobby (Tables)
Please note that it generally takes 20-25 business days to secure a stage permit.
Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room
Outdoor Areas Scheduled:
Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge, Fraternity Field, Sorority Field, and Jamestown Field.
Martha Wren Briggs Amphitheatre at Lake Matoaka ($50/hour usage fee), is billed to student organization.