General Scheduling Guidelines
The Scheduling Office reserves space for meetings, parties, and special events for recognized student organizations on campus. The organization must have an approved constitution on file with the Office of Student Leadership Development before any space may be secured for it. For more information, visit: How to Start a Club or Organization.
You must fill out a Student Request Form to schedule locations on campus. Forms are available in the Scheduling Office and may be turned in any time the Campus Center is open. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form.
Your reservation is not confirmed until you receive a phone call and/or email confirmation from the Scheduling Office.
Sadler Center & Campus Center
For audio visual needs in the Sadler Center or Campus Center
For audio visual needs on campus other than the Sadler Center or Campus Center
The Scheduling Office holds lottery in late September for the scheduling of meetings/events for the Spring Semester and late March for the scheduling of meeting/events for the Fall Semester. See our Scheduling Lottery page for more information.
Rooms Scheduled by the Scheduling Office:
*To view the Audio visual equipment in the above academic rooms, go to www.wm.edu/it/classroomlist.php
Sadler Center (SC)
Colony, James, York (Conference style for 28 - tables & chairs can not be moved)
Room 220- Behind information desk (1 round table, room comfortably seats 4 people)
Chesapeake/Tidewater(varies depending on set up)
Lodge 1 (100)
Campus Center (CC)
Little Theater (varies depending on set up)
Trinkle (varies depending on set up)
* Please be certain to indicate on your request form if you require a stage in the SC or CC so we can enclose a stage permit and instructions with your confirmation. Please note that it generally takes 20-25 business days to secure a stage permit.
* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.
Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room
Andrews Gallery/ Lobby
Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge
Fraternity Field, Yates Field, IM Field
Lake Matoaka Amphitheatre
*Please be certain to indicate on your request form if you require a tent and/or stage so we can enclose a permit and instructions with your confirmation. Please note that it generally takes 20-25 business days to secure a permit.
Contacts for areas not scheduled by the Scheduling Office:
Adair Gym - [[cgwils, Chris Wilson]] 221-2758
Blow Hall - Board of Visitors Room - Sandy Wilms 221-1257
Campus Center - Ballroom Conference Room - Ann Repeta 221-3269
- Conference Room (220 ) - Chris Ladnier 221-1235
Computer Labs - Registrar’s Office 221-2800
Ewell Hall - Ann Brogden 221-2157
Tucker 120 - The Charles Center 221-2460
W&M Hall - [[mapritchett, Mike Pritchett]] 221-3355
Wren Building - Louise Kale Rm. 101