The Scheduling Office is here to help you reserve space for meetings, parties,speakers, and special events on campus. However, there are other departments that can help also, depending on the nature of your request. If you are hosting a conference on campus, contact Conference & Event Services at 221-4084.
If you are scheduling a review/help session, exam, class, make-up class, or anything class related, contact the Registrar’s Office at 221-2818.
For all other requests, please submit the Faculty/Staff Request Form (see link below), to the Scheduling Office. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form. For events or conferences where 1/3 or more of the attendees are from off campus, or if registration/admission is charged, there are rental fees charged (per room), at the University Sponsored discount of 50%.
Your reservation is not confirmed until you receive an email confirmation from the Scheduling Office.
PoliciesUse of Campus Facilities
Additional Policies and Procedures
Sadler Center and Campus Center
If you are using any campus space, even your own building for events or outside group activities, please submit the Event Notification Form to the Scheduling office (forms.wm.edu/23652). They are trying to be the central point of information if others on campus have questions or if someone needs a point of contact should something arise before or during an event in progress. It is a simple 2 minute form that only requires pertinent information. This is not the Facility Request From.
Rooms Scheduled by the Scheduling Office:
Sadler Center (SC)
- Colony, James, York (Conference style for 28 - tables & chairs cannot be moved)
- Commonwealth Auditorium (463)
- Chesapeake/Tidewater (varies depending on set up)
- Lodge 1 (80)
- Lobby (Tables)
Campus Center (CC)
- Little Theater (varies depending on set up)
- Trinkle (varies depending on set up)
- Lobby (Tables)
* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.
Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room
Outdoor Areas Scheduled
Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge,Fraternity Field, Sorority Field, Jamestown Field.
Martha Wren Briggs Amphitheatre at Lake Matoaka ($50/hour usage fee), is billed to the department.