Departments & Offices » Student Activities » Scheduling » Students

General Scheduling Guidelines

Students

The Scheduling Office reserves space for meetings, parties, and special events for recognized student organizations on campus. The organization must have an approved constitution on file with the Student Activities Office before any space may be secured for it. For more information, visit: How to Start a Club or Organization.

You must fill out a Student Request Form to schedule locations on campus. Forms are available in the Scheduling Office and may be turned in any time the Campus Center is open. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form.

Your reservation is not confirmed until you receive a phone call and/or email confirmation from the Scheduling Office.

Scheduling Lottery

The Scheduling Office holds lottery in late September for the scheduling of meetings/events for the Spring Semester and late March for the scheduling of meeting/events for the Fall Semester. See our Scheduling Lottery page for more information.

Rooms Scheduled by the Scheduling Office:

Academic Buildings (doc)

*To view the Audio visual equipment in the above academic rooms, go to www.wm.edu/it/classroomlist.php

Sadler Center (SC)

Colony, James, York (Conference style for 28 - tables & chairs can not be moved)
Room 220- Behind information desk (1 round table, room comfortably seats 4 people)
CommonwealthAuditorium (463)
Chesapeake/Tidewater(varies depending on set up)
Lodge 1 (100)
Lobby (Tables)

Campus Center (CC)

Little Theater (varies depending on set up)
Trinkle (varies depending on set up)
Lobby (Tables)

* Please be certain to indicate on your request form if you require a stage in the SC or CC so we can enclose a stage permit and instructions with your confirmation. Please note that it generally takes 20-25 business days to secure a stage permit.

* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.

Additional Venues

Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room
Andrews Gallery/ Lobby

Outdoor Areas

Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge
Fraternity Field, Yates Field, IM Field
Lake Matoaka Amphitheatre

*Please be certain to indicate on your request form if you require a tent and/or stage so we can enclose a permit and instructions with your confirmation. Please note that it generally takes 20-25 business days to secure a permit.

Contacts for areas not scheduled by the Scheduling Office:

Adair Gym - [[cgwils, Chris Wilson]] 221-2758

Blow Hall - Charlotte Bush 221-7603

Blow Hall - Board of Visitors Room - Sandy Wilms 221-1257

Campus Center - Ballroom Conference Room - Ann Repeta 221-3269

- Conference Room (220 ) - Chris Ladnier 221-1235

Computer Labs - Registrar’s Office 221-2800

Ewell Hall - Ann Brogden 221-2157

Tucker 120 - The Charles Center 221-2460

W&M Hall - [[mapritchett, Mike Pritchett]] 221-3355

Wren Building - Louise Kale Rm. 101

Scheduling