General Scheduling Information

The Scheduling Office is here to help you reserve space for meetings, parties, and special events on campus. However, there are other departments that can help also, depending on the nature of your request. If you are hosting a conference on campus, contact Conference & Event Services at 221-4084.

If you are scheduling a review/help session, exam, class, make-up class, or anything class related, contact the Registrar’s Office at 221-2818.

For all other requests, submit the Faculty/Staff Request Form to the Scheduling Office. Requests can take several days to process. You can expedite this process by including alternate dates, times, and locations on your request form.

Your reservation is not confirmed until you receive a phone call and/or email confirmation from the Scheduling Office.

Policies

Use of Campus Facilities

Movie/Video Policy
Noise Policy
Crim Dell Meadow Policy
Sunken Garden Policy
Tent Policy

Sadler Center & Campus Center

General Rules and Regulations
Set-Ups
Capacities - Select desired room.
SC/CC Homepage

Forms

Faculty/Staff Request Form (pdf)
Change/Cancellation Form (pdf)

Audio-Visual Requests

For audio visual needs in the Sadler Center or Campus Center
For audio visual needs on campus other than the Sadler Center or Campus Center

Rooms Scheduled by the Scheduling Office:

Academic Buildings (doc)

*To view the Audio visual equipment in the above academic rooms, go to www.wm.edu/it/classroomlist.php

Sadler Center (SC)

Colony, James, York (Conference style for 28 - tables & chairs can not be moved)
Room 220- Behind information desk (1 round table, room comfortably seats 4 people)
CommonwealthAuditorium (463)
Chesapeake/Tidewater(varies depending on set up)
Lodge 1 (100)
Lobby (Tables)

Campus Center (CC)

Little Theater (varies depending on set up)
Trinkle (varies depending on set up)
Lobby (Tables)

* Please be certain to indicate on your request form if you require a stage in the SC or CC so we can enclose a stage permit and instructions with your confirmation. Please note that it generally takes 20-25 business days to secure a stage permit.

* To view the above rooms and Audio Visual available in each room, go to Sadler Center and Campus Center Rooms, then select desired room.

Additional Venues

Phi Beta Kappa Hall (Auditorium, seats 769)
The Dodge Room
Andrews Gallery/ Lobby

Outdoor Areas

Sunken Garden, Crim Dell Meadow, Crim Dell Amphitheatre, Crim Dell Bridge
Fraternity Field, Yates Field, IM Field
Lake Matoaka Amphitheatre

*Please be certain to indicate on your request form if you require a tent and/or stage so we can enclose a permit and instructions with your confirmation. Please note that it generally takes 20-25 business days to secure a permit.

Contacts for areas not scheduled by the Scheduling Office:

Adair Gym - [[cgwils, Chris Wilson]] 221-2758

Blow Hall - Board of Visitors Room - Sandy Wilms 221-1257

Campus Center - Ballroom Conference Room - Ann Repeta 221-3269

  - Conference Room (220 ) - Chris Ladnier 221-1235

Computer Labs - Registrar’s Office 221-2800

Ewell Hall - Diane Allman 221-2157

Muscarelle Museum of Art - Ursula McLaughlin 221-2707

Tucker 120 - The Charles Center 221-2460

W&M Hall - [[mapritchett, Mike Pritchett]] 221-3355

Wren Building - Louise Kale Rm. 101