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Departmental Requirements for Credit Approval

Africana Studies

The Program in Africana Studies requires, in addition to the Study Abroad Tranfer Credit Approval Form, course syllabi for each, the number of contact hours per week and the number of weeks the class meets. For foreign language requirement courses, students are required to submit either a writing sample in the foreign language or a letter from the course instructor elaborating on the level of proficiency required in the course.

American Studies

AMST majors and minors intending to count a course toward their major or minor must submit a course syllabus for pre- (or post-) approval. Non-majors seeking elective credit only should submit course descriptions to the Program Director of Undergraduate Studies for pre-approval.

Art & Art History

The Art & Art History Department will only issue post-approval of credit for courses taken abroad. However, students will need to meet with the department designee(s) to discuss proposed courses before going abroad. Students are also required to bring back all course materials, including syllabi, lecture notes, papers, exams, etc. for post approval.

Note: Photography courses taken abroad must emphasize aesthetics, rather than the technical side of photography. No credit will be awarded for courses in graphic design.

Before You Go
Prepare a tentative curriculum of courses you intend to take, along with some alternate choices in case last-minute changes occur in the course offerings. Make an appointment to meet with the appropriate Art & Art History department designee to discuss your course choices. Be sure to bring a completed Study Abroad Transfer Credit Form to your meeting; it will not be signed (as no pre-approval is issued for courses in this department) but a copy will be placed in your files for review when you return to discuss post-approval of your coursework. A&AH department does not guarantee credit until course work has been reviewed during the post-approval process.

Soon After Return
Make another appointment with the appropriate Art/Art History Department designee to discuss the courses you took abroad. Complete a Study Abroad Credit Approval  Form and bring it to your meeting, along with all relevant materials from your course. Once your coursework has been approved, bring your signed form to the Reves Center for processing.


Classical Studies

The Classical Studies Department requires, in addition to the Study Abroad Transfer Credit Approval Form, a description of the program in which you are enrolling and detailed course descriptions for each course you intend to take, as well as  syllabi for the courses, if available.

Economics

To get pre-approval for study abroad courses, you must meet with the department chair. Bring a course syllabus for any course you wish the department to consider. A simple catalog statement is not enough. The syllabus needs to include a list of all prerequisite courses, a complete description of the structure and requirements of the class, and a thorough description of the readings. Be sure to bring along a completed Study Abroad Transfer Credit Form to the meeting.

Environmental Science/Policy

ENSP majors and minors intending to count a course for a specific degree requirement must submit a course syllabus for post-approval. Majors, minors, and non-majors seeking elective credit only may submit course descriptions to the director for pre-approval.

Film Studies/LCST

Film/LCST majors and minors intending to count a course toward their major or minor must submit a course syllabus for pre- (or post-) approval. Non-majors seeking elective credit only should submit course descriptions to the department designee for pre-approval.

Government

Students may not receive pre-approval for any internship courses completed while studying abroad.  Any transfer credit will be determined through post-approval, and only after a full-time faculty member in the Government department has evaluated the written work associated with the internship.

History

HIST 299: History Courses Taken Abroad will be automatically approved for history courses taught by non-William & Mary faculty at  specific universities.  Courses taken at the following universities do not require preview or post-approval from the Department of History. HIST 299 will be granted upon completion of the program and submission of the syllabus to the Global Education Office at the Reves Center.  

  • Argentina: National University of La Plata
  • Australia: University of Adelaide
  • Canada: McGill University
  • Czech Republic: Charles University
  • England:  Universities of  Bath, Cambridge, Exeter, Manchester, Nottingham and Oxford, University College London, and Advanced Studies in England (ASE) in Bath
  • Egypt: American University of Cairo
  • France: Universite Lumiere, Lyon 
  • Ireland: National University of Ireland, Galway
  • Italy:  Florence University of the Arts
  • Japan: Akita International University
  • Netherlands:  University of Leiden
  • Scotland: Universities of Glasgow and St. Andrews
  • Singapore: National University of Singapore
  • South Africa: Universities of Cape Town, Stellenbosch and Western Cape
  • South Korea: Yonsei University
  • Spain: University of Barcelona
  • Spain: William & Mary Sevilla Semester Program 
  • Wales: Cardiff University
  • Zambia:  University of Witwatersrand

All other courses must be pre- and post-approved by the Director of Undergraduate Studies in the Department of History.

 Courses taken abroad may be used to fulfill major, minor or elective requirements, but not GER requirements - with one notable exception: you may petition the Committee on Degrees for GER4-B (non-Western history and culture) transfer credit through the Office of the Dean for Undergraduate Studies in Ewell Hall.

Before You Go
If you plan to attend a university NOT on the above list, prepare a list of courses you intend to take, along with some alternate choices should last-minute changes occur in the course offerings. Make an appointment to meet with the Director of  Undergraduate Studies in History to discuss your course choices. Be sure to bring a completed  Study Abroad Transfer Credit Approval Form to your meeting; it will not be signed (as no pre-approval is issued for courses in this department) but a copy will be placed in your files for review when you return to discuss post-approval of your coursework.

Soon After Return
If you attended a  university NOT on the above list and need post approval, make an appointment with the Director of  Undergraduate Studies in History to discuss the courses you took abroad. Complete Study Abroad Transfer Credit Approval Form and bring it to your meeting, along with all relevant materials from your course. Once your coursework has been approved, bring your signed form to the Global Education Office at the Reves Center for processing.

International Relations

Students majoring in International Relations who wish to have Government courses taken abroad count towards a major must submit a completed Study Abroad Transfer Credit Approval Form to Professor Rahman in Morton 10.  Professor Rahman can approve BOTH INRL and GOVT courses. However, if the course appears as ECON, HIST, SOCL or any other designation appropriate for an IR major, students should go to that department for approval.

Mathematics

The Mathematics Department requires, in addition to the Study Abroad Transfer Credit Approval Form, a description of the program in which you are enrolling and detailed course descriptions for each course you intend to take, as well as  syllabi for the courses, if available.  The description of the program and courses, and their syllabi, should be sent to the Mathematics Department contact for study abroad course credit prior to the student leaving to study abroad.

Music

The Music Department requires, in addition to the Study Abroad Transfer Credit Approval Forms, a detailed course description for each course including the number of contact hours per week and the number of weeks the class meets. Please note that credit granted for study abroad courses is almost exclusively elective credit.

 Modern Languages

All students, whether they have received pre-approval or not, are expected to keep course materials (syllabi, reading lists, sample handouts, tests) since these must be submitted upon their return. Credit will be assigned on the basis of these materials. Forms and materials should be submitted to Sharon Palma in Washington 219. Students should allow a minimum of two weeks for processing.

Please note:

  • If you have already received credit for a course, either from W&M or high school, you cannot take that equivalent course abroad and get transfer credit. For example, if you fulfilled your language requirement either with high school classes or by taking college level 202, you will not receive credit for an intermediate level language course in that language taken abroad.
  • In some study abroad programs, you will be required to take a placement test after you arrive. In those cases, you may need to have the course post-approved.  Keep in mind that you cannot be given transfer credit for a course in which you have already received credit.
  • If you are unsure which courses you will be placed in after you arrive, it is OK to list several courses on the Study Abroad Transfer Credit Approval Form. 
  • After going abroad, if you want to continue taking courses at W&M in the target language, you may be asked to take an exam to test your proficiency in order to register for higher level courses. This is to ensure that you gained the necessary skills to continue on.
  • If a course taken abroad does not match the content of an equivalent W&M course, you may be given "elective credit." That is a decision that the designated faculty member will make after reviewing the course content.
  • If you wish to count Italian language classes abroad - whether taken on a W&M faculty led or non W&M affiliated program - toward satisfying the College's foreign language requirement, you must pass a placement test with a grade of 75 or above upon your return (post approval). Pre-approved study abroad credits will transfer as elective credit at the 100, 200 or 300 level.   If you are pursuing a minor in Italian and would like to complete some of these credits abroad, see the Italian Coordinator for information on classes and programs.

Before You Go
In addition to submitting the Study Abroad Transfer Credit Approval Form, students should bring the following items to Sharon Palma in Washington 219 before departure:

  • Current (unofficial) W&M transcript of relevant coursework taken to date; highlight your major and the credits you have already received in the language/culture that you intend to study while abroad.
  • Descriptions of the program and institution where you intend to study; this should include the full name of the school and the names of any U.S. programs with which it is affiliated.
  • Descriptions of intended courses (including any prerequisites). Descriptions may be copied directly from a catalogue or pamphlet. The MLL department will need to know the number of contact hours for each course in order to pre-approve credit.

Soon After Return

 All students, whether they have received pre-approval or not, are expected to submit the following materials to Sharon Palma in Washington 219 for review:

  • Transcript (unofficial) from the study abroad program and/or university, showing grade in each course taken. (Students can obtain a copy of their host institution transcript from the Reves Center for International Studies.)
  • Syllabus for every course taken, including the number of contact hours, as well as relevant materials such as papers and exams.
  • Current (unofficial) W&M transcript of classes taken to date; highlight major and credits already received in the language/culture studied.
  • Study Abroad Transfer Credit Approval Form  
Credit will be assigned on the basis of these materials.  Students should allow a minimum of two weeks for processing.
Physics

The Physics Department requests that students drop off the Study Abroad Transfer Credit Approval Form and course descriptions to the departmental coordinator listed on the  form; students will be notified via email when the paperwork has been completed and is ready for pickup. Please either type or handwrite the approval form VERY clearly to ensure a timely return.

Psychology

For pre-approval, email syllabi and Study Abroad Transfer Credit Approval  Form to the designated professor.  For post approval, either email the designated Professor to set up an appointment to meet or leave materials in her/his mailbox in the Psychology department office in ISC room 1137.

Religious Studies

The Religious Studies Department will only issue credit post-approval for courses taken abroad. Students must bring back all course materials, such as syllabi, lecture notes, papers, exams, etc., and submit them to the department chair along with the Study Abroad Transfer Credit Approval Form.

Theater, Speech and Dance

The Theatre, Speech and Dance Department requires, in addition to the Study Abroad Transfer Credit  Approval Form, a description of the program in which you are enrolling and detailed course descriptions for each course. It is important that you provide the number of contact hours per week and the number of weeks the class meets.