William and Mary

Undergraduate



Departments & Offices » Residence Life » Room Selection & Housing Assignments » Undergraduate » Wait List & Opt Out

Wait List & Opt Out - Room Selection 2012

As of 8:00am on May 1 all wait listed students have been reinstated.  Residence Life is no longer accepting refund requests unless you are accepted to a study away program or have withdrawn from the college for the fall semester.


The Opt Out Process works like this (if needed):

Opting Out is used only if the demand for housing exceeds the number of upper-class spaces available for 2012-2013. The room reservation deposit collected until February 17, indicates an individual's interest in living in campus housing. The number of deposits will determine the demand for College housing. Residence Life matches that demand for housing with the number of available spaces for upper-class students.  If the demand for housing exceeds the supply of housing, we will ask for volunteers to be Opt Out of the room selection process.

  • The Opt Out process, if needed, will start on March 12, 2012 and will end once the demand for housing matches available spaces.
  • Room Selection times will be issued during the week of Spring Break.
  • Residents who choose to Opt Out of Room Selection will come to Residence Life, Campus Center 212 to complete the necessary paperwork. Volunteers will be accommodated on a first-come, first-served basis until the appropriate numbers are reached. The process will be closed (if) once the established numbers are met.
  • Students Opting Out of Room Selection will receive a refund of the $200 deposit, unless the student completed a fee waiver form.  Please note that the refund is released back to the student's account and if the account is paid in full refunded to the student.
  • Once a student Opts Out of the Room Selection process, they CANNOT go through Overcrowd Selection to be pulled into an overcrowd room as a Wait List student.   However, a student who Opts Out can stop by Residence Life after the Room Selection process is complete and select a space that is left over after all students who have Room Selection time that did not select earlier, or students that are on the NO DEPOSIT wait list have had an opportunity to select housing.
  • The Opt Out process is not retroactive. This means that students who chose to live off campus but did not go through Residence Life to Opt Out of the process do not get credit for doing so.

Special Note: Once a student selects a room through any part of the room selection process they are no longer eligible to Opt Out of Room Selection.


The Wait List Process works like this (if needed):

Being Wait Listed does not mean you can not live in campus housing for the 2012-2013 academic year but it does mean that you are temporarily excluded from participating in the Room Selection process. The room reservation deposit collected until  February 17  indicates an individual's interest in living in campus housing. The number of deposits will determine the demand for College housing. Residence Life matches that demand for housing with the number of available spaces for upper-class students.  If the demand for housing exceeds the supply of housing,we will ask for volunteers to be Opt Out of the room selection process.  If we do not get enough students to Opt Out of the process will need to Wait List some students.

  • If you are wait listed, the Room Selection time block issued to you will not be valid until you are reinstated into the Room Selection Process.  This also means that a roommate will not be able to hold a space for a student while they are on the wait list. 
  • There will be a meeting with wait list students on Monday, March 26 at 4:00pm in the Campus Center Little Theatre.
  • When students are wait listed, reinstatement numbers are issued based on social class with wait listed sophomores getting the lowest (best) reinstatement numbers and wait listed juniors getting the highest reinstatement numbers.
  • Reinstated numbers will be listed at the top of the page if needed.
  • Since individuals withdrew from the Room Selection process for a variety of  reasons, wait listed students may be reinstated prior to or during the Room Selection Process. If you are reinstated, you will use your original Room Selection time block as if you were never wait listed.
  • Wait list students who are not reinstated prior to or during the Room Selection Process will be contacted by Residence Life after the conclusion of the Room Selection Process so we can confirm their interest in remaining on the waiting list to get housing as space becomes available.
  • Wait List students are housed before former students, transfer students (with the exception of designated transfer spaces), and currently enrolled students who did not pay a housing deposit.
  • Once a student is wait listed, even if reinstated, they can never be wait listed again.  They are "protected" in any future room selection processes. 
  • This wait list process is separate from the summer wait list process for transfer students.
  • Wait List students may be housed during Overcrowd Selection by choosing a double (with two eligible students) or a triple (with three eligible students) which has been approved for overcrowding (Link to Room). Overcrowding by non-wait listed students also allows wait listed students to be reinstated. Overcrowd Selection will run from 5:30 pm - 7:00 pm on Monday, April 2, 2012 in the Residence Life Office, Campus Center 212 .
  • Wait listed students may request a refund of their $200 deposit at any time until they are reinstated or until they accept a space in College Housing.  Roommates may also have their $200 deposit refunded.
    • We will continue to refund the $200 deposit to students who wish to pull themselves out of the process, up to the number that we need. After we reach our numbers, the process for getting the $200 room deposit back will be closed.
  • Students protected from the Wait List process for Room Selection 2012 include:
    • Any student who has been wait listed in a previous room selection process;
    • Students with a medical need that has been document with the Dean of Students Office by the deadline  date of March 2;
    • Roommates of approved medical need students in provided to Residence Life by March 14.
    • Spring 2012 study away students;
    • Freshman currently assigned to overcrowds;
    • Rising Seniors;
    • and Murray Scholars.