Departments & Offices » Residence Life » Room Selection & Housing Assignments » Undergraduate » On-Line Room Selection

On-Line Room Selection

Available Spaces || Helpful Hints || Roommate Groups || Frequently Asked Questions || Time Blocks ||

NOTE: Once you make your selection on-line you cannot go back and change your assignment so please make your selections carefully. If you feel you have made an error in your selection contact Residence Life.

Some Do's and Don'ts for the on-line selection process

Create your roommate group well before your time block begins. This saves time when your time block goes live.
When forming or editing a roommate group all member of the group will receive email notifications so please be sure your group is aware of any changes you are making.
The available room list updates as rooms are selected and you will only see rooms that meet your current roommate group size. For example, if you are selecting alone you will only see available singles and if you have a group of 6 you will only see available Nicholas apartments.
If you fail to select a room within 48 hours of your time block going live, your time block will be voided and we will reinstate a student from the wait list. If you are waiting to select for someone later in the process, we will not void your time block as long as you email living@wm.edu in advance.
Don't forget, if you are a roommate accepting a space in housing you must log in and accept the housing agreement in order to make the assignment official. Any space not accepted by the end of the room selection process may be assigned to another student. You do not need to wait for your time block to open in order to accept the housing agreement.
Don't share your user ID and password with anyone, it is a violation of the student code of conduct.

The 2012 Room Selection process will be done on-line with a new Room Selection Process. Just like the old process, the new on-line process is run by time blocks and the time blocks will begin with rising seniors on April 11. The process will run over about a week and a half so as to limit the interference with classes and to ease the load on the system.

To select a room during your designated time block, you must have the correct number of valid student passcodes for the space you are selecting. For example, in order to choose a double room during your time block you will need to form a roommate group with you and your roommate by entering your roommates passcode into the Roommate Management tab prior to the start of your time block. All perspective roommates must have paid the room reservation deposit by the February 17 deadline and have an eligible room selection time block to be entered.

After all students with valid Time Blocks have gone through the process, we will begin Open Selection which allows other students to select from any remaining spaces (if any remain). Residence Life will contact students when we have a space to offer following the on-line selection process. Open selection will run in this order:

students wait listed for room selection,
Opt out students who changed their minds, and
students who missed paying the room reservation deposit by the deadline (no deposit students).

Roommate Groups

If you are selecting with a roommate(s) you must create your roommate group prior to the start of your room selection time block in the Roommate Management tab. This tab will be live for you to create and/or edit once you have your room selection time block.
The group leader should be the individual with the first/earliest time block for the roommate group. The group leader is identified by the yellow star next to their name.
To create a roommate group each roommate will need to provide the group leader with their roommate passcode which is located in the upper right corner of your housing home screen.
Email notifications will be sent to all members of a group any time the group is created or changed.
The group leader is identified by the yellow star next to their name and is the one who can make the room selection.
You can change the group leader by clicking the green up arrow next to the person you are making the group leader until their name is at the top of the list.
The group leader is the one who will make the room selection for the group.
You can edit your roommate group at any time prior to making your room selection.
Anytime a group is edited all members of the group will receive email notification.

Available Spaces - Room Selection 2012 - These spaces will not be part of the on-line room selection process but may be selected by coming to the Residence Life office when your time block begins.

The Transfer and Exchange student spaces are spaces in double rooms that have been reserved for either an exchange student or a new incoming transfer student. During the on-line room selection process these spaces may be select by individuals who do not have a roommate.

Helpful Hints

Frequently Asked Questions

What will I need when my time block starts and it is time to log into the room selection process?
You will need two things:

Create your roommate group before your assigned time block begins.

Be prepared. Before logging into the process you should do your homework. Have a list of rooms that interest you and be realistic about your preferences. For example, if you have a time block that is toward the end of the process it may not be realistic to think that a Nicholas or Cabell Apartment will still be available.

How do time blocks work?
Time blocks for the on-line room selection process will begin on April 11 and will run for about a week and a half. On average a new time block begins every 30 minutes and no new blocks will start after 5:00pm. At most a new time block will be allowing 50 new people into the room selection process.

Do I have to select a room as soon as my time block starts?
Once your assigned time block begins, you can log in any time before the end of the on-line process to select your room. Keep in mind that as new time blocks start, additional students will be entering the process. In order to take full advantage of your time block you should make every effort to select during your assigned time block.

My roommate already selected a room and entered me as a roommate; do I need to do anything and when?
As a selected roommate, you must log in and accept the Terms and Conditions of the Housing Contract. You do not need to wait for your assigned time block to accept. Accepting can be done anytime prior to the end of the room selection process.

Can I see what rooms are still available before my time block begins?
Yes, there is an option that you can select that will allow you to view available rooms at any time. The rooms you will see will depend on the size of your roommate group (if created). As a single person with no roommate group you will only see singles. If you have 7 people in your group you will only see Lodges under the Apartment tab.

What are my options if I do not have a roommate in mind?

You can select a single room (if available).
You can select from an available space in a double, triple, or quad room. These will be spaces that are available following Special Interest Selection, Greek Selection, Special Needs Selection or a space with a RA. There may also be a limited number of spaces in double rooms where the other space is reserved for exchange students or transfer students. Available spaces are selected at Residence Life and not in the on-line selection process.
If no available spaces remain, students with an active time block can come to Residence Life the day after the on-line process closes and we will assign you to any available room that remains.