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Undergraduate Room Selection

Room Selection 2012

Latest News In Room Selection:

Room Reservation Deposits are now being accepted - deposit deadline is February 17, 2012.
Room Selection Information Meetings
- Barrett Hall - Monday, January 30 at 6:00 p.m.
- DuPont Pit - Wednesday, February 1 at 6:00 p.m.
- Botetourt - Fauquier Upper Lounge - Wednesday, February 1 at 7:00 p.m.
- Yates Basement Lounge - Monday, February 6 at 6:30 p.m.
- Monroe Main Lobby - Thursday, February 9 at 5:30 p.m.

ROOM SELECTION PROCESS ELIGIBILITY

You must be a currently enrolled, full-time undergraduate for the spring semester 2012 or be readmitted for the Fall 2012 by February 17, 2012 (Contact the Dean of Students regarding readmission).
You must pay the $200 room reservation deposit by the February 17, 2012 deadline.
If you are currently in campus housing you must have your $75.00 room damage deposit on file.
You can not have any outstanding damage charges with Residence Life.

All currently enrolled or readmitted full-time undergraduate students are eligible to pay a $200 Non-refundable Room Reservation Deposit in order to participate in the Room Selection Process for the 2012-2013 academic year. The $200 deposit serves as a pre-payment on the fall housing rent and constitutes a desire and commitment to live in college housing for the upcoming academic year.

All students interested in participating in any part of the housing selection process (including those in Living Learning Communities, Fraternity/Sorority housing or living with Residence Life student staff) must pay the non-refundable deposit.
Those students on a full scholarship must come to Residence Life by 5:00pm on February 17, 2012 in order for a room deposit to be credited in their name.
The deposit may be paid at the Cashier's Window in Blow Memorial Hall or mail the payment to:
The Cashier's Office

P.O. Box 8795
Williamsburg, VA 23187

The check or money order is made payable to The College of William and Mary and should include the student's name and student I.D. number in the memo section of the check.

ROOM RESERVATION DEPOSIT

Payable at Cashier's Window, 1st floor Blow Memorial Hall -- 8:00 a.m. - 5:00 p.m.
Before 5:00pm - February 17, 2012
Students may begin paying the $200 room reservation deposit on November 14, 2011.
The $200 Room Reservation Deposit is a Non-Refundable Deposit.

ON-LINE PAYMENTS

Beginning November 14, 2011, you will find a link here that will permit students to pay the $200 room reservation deposit on-line using a credit card or e-check.

Click here to pay by credit card or e-check

Things to think about when paying with one of these methods:

There will be an additional service fee for paying by credit card that is estimated to be around $7.00.
The on-line payment option does not accept VISA.
There is no service fee for paying by e-check.
The transaction is tied directly to a student so you cannot pay multiple deposits with 1 transaction. Each student deposit must be paid in a separate transaction.
PLEASE confirm your information before submitting your deposit, including verifying the student name, ID number and account number.
A $25.00 returned item fee will be applied to your student account for any item returned unpaid for any reason.
On-line payments will remain open until 11:59 p.m. on February 17, 2012.

Refunds

There are only a few circumstances under which a student can request a refund of the $200 deposit. If a student:

gets married (a copy of the marriage certificate is required for verification);
is accepted in a William and Mary approved Study Abroad program;
is academically dismissed;
is required to withdraw due to medical reasons;
transfers to another institution (copy of acceptance letter to the institution is required for verification);
or is wait listed for the Room Selection Process (see sections on Opt Out and Wait List for specific details on eligibility).

Students who meet one of the above criteria must submit written verification (i.e. acceptance letter, marriage certificate, etc.) to Residence Life. Written verification from the student must be received on or before the first day of classes for the fall semester 2012 to receive a refund. After the first day of classes all deposits will be forfeited. (A person that is wait listed for Room Selection can also take one prospective roommate with him/her as long as both roommates apply together. The refund must be applied for in our office [Campus Center 212] no later than April 20 at NOON.)

CLASSIFICATION

The Room Selection process time blocks are assigned based on social status with rising seniors getting assigned the earliest time blocks, followed by rising juniors, then rising sophomores. Fifth year seniors are not assigned separate time blocks but are assigned with all other rising seniors. Current transfer students are encouraged to verify their social classification with the Registrar's Office by February 17, 2012. In order to assign room selection time blocks, there will be NO changes to classification after March 2, 2012.

What's New with Room Selection for 2012

Based on student response to the Room Selection Survey we did in the fall
- Upper-class students who select to living in voluntary overcrowds will no longer be protected from wait list.

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