Graduate Room Selection

Room Selection 2016

Students are required to accept the terms and conditions of housing prior to receiving their room selection time block.  Instructions will be emailed to students after the deposit deadline.

The deadline to pay the $200 room reservation deposit to participate in the 2016 Graduate Room Selection Process is Friday, February 19, 2016.   The Graduate Room Selection Process is for currently enrolled graduate students only (enrolled and register for the spring 2016 semester).  New Graduate are not eligible to participate the the room selection process and should complete the on-line housing application.


ROOM SELECTION PROCESS ELIGIBILITY
  1. You must be a currently enrolled, full-time graduate student.
  2. You must pay the $200 room reservation deposit by the February 19, 2016 deadline.
  3. You cannot have any outstanding charges with Residence Life.

All currently enrolled full-time graduate students who wish to live in Graduate housing for the 2016-2017 academic year must pay a non-refundable $200.00 Room Reservation Deposit by February 19, 2016. Each student who pays a deposit will be eligible to select housing in the Lettie Pate Whitehead Evans Residences (a.k.a. "The Graduate Complex") during the room selection process.


GRADUATE ROOM SELECTION TIMELINE
DATE EVENT
November 9, 2015 Room Selection deposits begin being accepted.
February 19, 2016 Deadline to Pay the non-refundable Room Reservation Deposit. 

The $200.00 deposit must be paid by cash or check made payable to "The College of William and Mary", and will be applied towards the first semester's rent. The deposit must be paid at the Cashier's Window in Blow Hall by 5:00p.m. on February 19, 2016 or on-line through the on-line payment options by 11:59p.m.

Week of March 7-11

Room selection notification information will be made available.

March 22, 2016

Same Room Sign-up
8:00am - 5:00pm, Residence Life Office, Campus Center 212

If a current graduate student living in the Graduate Complex pays the $200 room reservation deposit, they are eligible to stay in their current room/apartment (same room sign-up), provided the status of their apartment has not changed (ex: converted to a staff space). All students who fall into this category and would like to stay in their room must come to the Residence Life Office between 8:00am - 5:00pm to select housing.

NOTE: The follow are not available for same room sign up:

  • GRA apartments 108, 303, 602 and 905

 Grad students interested in same room sign-up but are unable to get to Residence Life during the designated time should email living@wm.edu.

 Students who do not want to remain in their current room/apartment, and want to select another available room/apartment can do so online on March 24.

March 24, 2016

Online Room Selection Process

The selection process will take place on March 24, 2016 between 9:00am - 11:00pm. Once a person's room selection window is open, they will be able to log into the room selection system and select a room at the Graduate Complex. Rooms within apartments at the Graduate Complex are selected individually so students hoping to live together in an apartment should try to coordinate their selection.

Grad students are not required to form roommate groups when selecting; each space in an apartment can be selection individually.

If a given apartment does not have full occupancy after the Room Selection process, apartment-mates will be assigned from among the new graduate students enrolling for the Fall 2016 semester.

After Room Selection

If you are an enrolled Graduate student at W&M during the spring 2016 semester and did not participate in the Room Selection Process, you will need to stop by the Residence Life Office and complete a Housing Application should you later decide that you are interested in College housing.


 Per Semester Room Rates for the Graduate Complex:  Rates for 2016-2017 are Projected until the BOV meet in April.

Graduate Complex Doubles $TBA.00
Graduate Triples and Quads $TBA.00

The 2016-2017 Graduate Complex Housing dates:

Academic Year Contract August 13, 2016 - May 15, 2017
Academic Year & Summer Contract August 13, 2016 - August 5, 2017
ROOM RESERVATION DEPOSIT

Payable at Cashier's Window, 1st floor Blow Memorial Hall -- 8:00 a.m. - 5:00 p.m.
Before 5:00pm - February 19, 2016
Students may begin paying the $200 room reservation deposit on November 9, 2015.
The $200 Room Reservation Deposit is a Non-Refundable Deposit.


The Opt Out process does not apply to graduate students because the number of graduate deposits paid does not exceed the amount of space available in Graduate Housing.

ON-LINE PAYMENTS

On-line payments close on February 19 at 11:59p.m.

Access the New Online Payment System by completing the following steps:

  • Log into Banner Self Service
  • Select Student
  • Select Student Account
  • Select eServices
  • Select eDeposits
  • Select Term - Fall 2016 and Deposit Account - Returning Student Housing-200.00
  • Click continue to provide payment information.

Note, when paying online:

  • There will be an additional service fee for paying by credit card that is estimated to be around $5.50.
  • There is no service fee for paying by e-check.
  • In order for a parent or other third party to make a payment for a student, the student must make that person an authorized user on their e-services account.
  • Be sure to confirm your information before submitting your deposit, including verifying the student name, ID number and account number.
  • A $50.00 returned item fee will be applied to your student account for any item returned unpaid for any reason.

There are only a few circumstances under which a Graduate student can request a refund of the $200 deposit. If a student:

  1. gets married (a copy of the marriage certificate is required for verification);
  2. is accepted in a William and Mary approved Study Abroad program;
  3. is academically dismissed;
  4. is required to withdraw due to medical reasons; or
  5. transfers to another institution (copy of acceptance letter to the institution is required for verification).


2016 Summer Work at the Grad Complex is TBA