Summer Program Advocate Position Description

Program Advocates at the William & Mary are part-time student staff members responsible for duties as assigned both in and out of the Programming Resource Center (PRC). The  summer Program Advocate (PA) is a member of the Residence Life staff reporting directly to the Assistant Director for Community Development, the Associate Director for Community Development, the Associate Vice President for Student Affairs (Campus Living) and Director of Residence Life and ultimately to the Vice President for Student Affairs.

The summer Program Advocate will comply with all policies, procedures, and conditions printed in the current edition of the Student Handbook, the Student Housing Agreement, the Residence Life Student Staff manual, the Summer Program Advocate Employment Agreement, the Student Acknowledgement of Confidentiality in Working with Administrative Data Agreement and the written expectations provided by the Assistant Director for Community Development. Work a maximum average of fifteen (15) hours per week over the course of the contracted dates.

Community Development and Event and Activity Planning
  • Assists Resident Assistants and other campus event and activity planners in generating ideas for developing, implementing and evaluating events and activities.
  • Research and design "Programs at Your Finger Tips" and "Bulletin Boards in A Bag" for use by Residence Life staff and Summer Hall Council.
  • Assess the needs of the Residence Life staff and other users of the Center.
  • Address individual student needs and concerns.
Administrative Responsibilities and Communication
  • Serve as a consultant and official PRC contact person.
  • Serve as a resource, referral, and communication agent. Serve as liaison between residents and Residence Life.
  • Develop and maintain relationships with residents and university personnel.
  • Abide by College policies. Assist campus officials or other responsible parties elsewhere on campus when requested to do so.
  • Promote PRC and its resources to Residence Life staff and Summer Hall Council.
Training, Meetings, and Duty Responsibilities
  • Coordinate with the Assistant Director for Community Development to arrange regular coverage of the Center which will be open to users 9 hours per week.
  • Attend staff meetings, training sessions, in-service activities, and individual meetings with supervisor; work as a member of the PRC Staff.
  • All Residence Life student staff are considered essential personnel and are required to be present to provide assistance during crises and emergencies (hurricanes, building/system failures, student death, etc.) as long as the university and/or residence halls remain open and occupied.
  • Serve as a Campus Security Authority.
  • Assume other duties as assigned.
  • Must be a candidate for admission (transfer or graduate student) or currently enrolled, full-time degree-seeking student at William & Mary.
  • Must have a cumulative 2.0 grade point average to be eligible for application, appointment and continuance. Student staff whose semester grade point average falls below a 2.0 may not be eligible for appointment or continuance.
  • Must not have a conduct or honor sanction that is equal to or more stringent than probation during the application, appointment, and employment period.
  • Must return to campus prior to the official opening of Summer Session I and must remain after the official closing of the PRC for Summer Session II as contracted.
  • Must not hold other employment on or off campus during the appointment period without written permission from the Assistant Director for Community Development; such employment should not exceed ten (10) hours per week nor should it interfere with duties noted in the Program Advocate position description.
  • Must agree to be listed in the university staff directory in electronic format.
  • Must set up voicemail with the provided telephone and phone number on the campus phone system.
  • Single room rent as specified in the Program Advocate Employee Agreement
  • Stipend of $835, paid equally at or near the end of each summer session.
  • Student staff are part-time employees of the university and may not work more than 29 hours per week (May 1 – April 30) or 1400 hours per year including all jobs at the university. If a staff member exceeds 1400hours, their employment will be terminated.
  • Residence Life student staff are expected to limit outside activities so that those activities will not conflict with their position responsibilities. Students who have major academic or extracurricular commitments should carefully review the situation with the Assistant Director for Community Development prior to accepting employment as a Program Advocate.

The William & Mary does not discriminate on the basis of race/ethnicity, color, gender, sexual orientation, religion, national origin, age, mental or physical disability or status as a disabled Veteran in the administration of its educational policies, programs or activities, admission policies and procedures, scholarship and loan programs, employment, recreational, athletic or other university-administered program. It is also the policy of the university to implement appropriate affirmative action initiatives.