Program Advocates at William & Mary are part-time student staff members responsible for duties as assigned both in and out of the Programming Resource Center (PRC). The Program Advocate (PA) is a member of the Residence Life staff reporting directly to the Assistant Director for Community Development, the Associate Director for Community Development, the Associate Vice President for Student Affairs(Campus Living)/Director of Residence Life and ultimately to the Vice President for Student Affairs.
Program Advocates will comply with all policies, procedures, and conditions printed in the current edition of the Student Handbook, the Student Housing Agreement, the Residence Life Student Staff manual, the Program Advocate Employment Agreement, the Student Acknowledgement of Confidentiality in Working with Administrative Data Agreement and the written expectations provided by the Assistant Director. Program Advocates work a maximum average of fifteen (15) hours per week over the course of the spring and fall semesters according to the dates as specified in the Program Advocate Employment Agreement. All Residence Life student staff are considered essential personnel and are required to be present to provide assistance during crises and emergencies (hurricanes, building/system failures, fire watches, student death, etc.) as long as the university and/or residence halls remain open and occupied. Program Advocates serve as a Campus Security Authority.
Community Development and Event and Activity Planning
- Assists RAs and other Residence Life programmers in generating ideas for developing, implementing and evaluating programs, events and activities.
- Research and design "Programs at Your Finger Tips" and "Bulletin Boards in A Bag" for use by Residence Life staff, Hall Council, RHA, and NRHH members.
- Assess the needs of the Residence Life staff and other users of the Center.
- Address individual student needs and concerns.
Administrative Responsibilities and Communication
- Serve as consultant and official PRC contact person.
- Serve as a resource, referral, and communication agent. Serve as liaison between residents and Residence Life.
- Develop and maintain relationships with residents and university personnel.
- Abide by university policies. Assist campus officials or other responsible parties elsewhere on campus when requested to do so.
- Promote PRC and its resources to Residence Life staff, Hall Councils, Language House Tutors, Sharpe Community Scholars, Chapter Liaisons, RHA and NRHH members.
Training, Meetings, and Duty Responsibilities
- Coordinate with other members of the Programming Resource Center staff to arrange regular coverage of the Center which will be open to users 45 hours per week. Share in staffing the PRC, for an average of nine (9) hours each week.
- Attend staff meetings, training sessions, in-service programs, and individual meetings with supervisor; work as member of Programming Resource Center staff.
- Assume other duties as assigned.
Specialty Areas and Responsibilities
Staff Development Specialist
- Develop and prepare in-services for area staffs based in their needs.
- Provide training classes and workshops to PRC users.
- Provide Residence Life staff and other users of the Center with passive and active event and activity planning ideas.
- Assist users with researching presenter/speaker information and maintain database.
- Maintain pre-made bulletin boards, posters, and Programs at Your FingerTips
- Promote events and activities to the Residence Life staff.
Programming and Activity Planning Specialist
- Work with area staffs to assist with the planning, publicity and evaluation of area wide events and activities.
- Provide area staffs with resources from area wide events and activities.
- Update and maintain the PRC website and manage social media.
- Solicit and compile information, articles, etc. for PRC users.
- Promote events and activities.
Inventory Management Specialist
- Create/maintain database to track inventory.
- Ensure PRC floor is fully stocked with supplies.
- Research new products as needed; make appropriate recommendations to supervisor.
- Develop and maintain a system for ordering new products.
- Must be a candidate for admission (transfer or graduate student) or currently enrolled, full-time degree-seeking student at William & Mary.
- Must have a cumulative 2.0 grade point average to be eligible for application, appointment and continuance. Student staff whose semester grade point average falls below a 2.0 may not be eligible for appointment or continuance.
- Must not have a conduct or honor sanction that is equal to or more stringent than probation during the application, appointment, and employment period.
- Must return to campus prior to the official opening of both the fall and spring semesters and must remain after the official closing of both the fall and spring semesters as specified in the Program Advocate Employment Agreement.
- Must not hold other employment on or off campus during the appointment period without written permission from the Assistant Director for Community Development; such employment should not exceed ten (10) hours per week nor should it interfere with duties noted in the Program Advocate position description.
- Student staff members hired for the subsequent year must attend job orientation meetings conducted in the spring semester.
- Must agree to be listed in the university Staff Directory in electronic format.
- Must set up voicemail with the provided telephone and phone number on the campus phone system.
- Room rent as specified in the Program Advocate Employee Agreement
- $3,000 stipend paid semi-monthly
- Student staff are part-time employees of the university and may not work more than 29 hours per week (May 1 – April 30) or 1400 hours per year including all jobs at the university. If a staff member exceeds 1400 hours, their employment will be terminated.
- Residence Life student staff are expected to limit outside activities so that those activities will not conflict with their position responsibilities. Students who have major academic or extracurricular commitments should carefully review the situation with the Assistant Director for Community Development or the Associate Director for Community Development prior to accepting employment as a Program Advocate.
- Student staff members are reminded of the provision in the Student Code of Conduct:
Knowingly abusing a position of trust or responsibility with the College. (Section III, C. 7.): Students holding positions of trust or responsibility include student workers (paid or unpaid), student leaders, Resident Advisors, Student Conduct Council and Honor Council members, and Orientation Aides. Students in these positions have a special relationship with the College and are expected to respect the privacy of other students and members of the College community, including by maintaining confidentiality of student records, abiding by College policies, and using resources in an ethical fashion.
William & Mary does not discriminate on the basis of race/ethnicity, color, gender, sexual orientation, religion, national origin, age, mental or physical disability or status as a disabled Veteran in the administration of its educational policies, programs or activities, admission policies and procedures, scholarship and loan programs, employment, recreational, athletic or other university-administered program. It is also the policy of the university to implement appropriate affirmative action initiatives.