Housing Assistants at William & Mary are part-time student staff members responsible for an assigned area (as defined in the Employment Agreement) in the residence halls. The Housing Assistant is a member of the Residence Life staff reporting directly to the Assistant Director for Fraternity and Sorority Housing, the Associate Vice President for Student Affairs (Campus Living)/Director of Residence Life and ultimately to the Vice President for Student Affairs.
Housing Assistants will comply with all policies, procedures, and conditions printed in the current edition of the Student Handbook, the Student Housing Agreement, the Fraternity & Sorority Housing manual, the Residence Life Student Staff manual, the Housing Assistant Employment Agreement, the Student Acknowledgement of Confidentiality in Working with Administrative Data Agreement, and the written expectations provided by the Assistant Director for Fraternity and Sorority Housing. Housing Assistants work a maximum average of fifteen (15) hours per week over the course of the spring and fall semesters according to the dates as specified in the Housing Assistant Employment Agreement.
Administrative Responsibilities and Communication
- Assist the Assistant Director for Fraternity and Sorority Housing in the administration and management of the assigned area, including completion of tasks and duties, and attending weekly staff meetings.
- Document information as instructed on departmental and area-specific forms (work orders, damage reports, inventories, incident and care reporting system, Room Condition Reports [eRCR], weekly reports, surveys, etc.). Complete other paperwork as required and directed by Assistant Director for Fraternity and Sorority Housing.
- Perform building/safety inspections; identify and report safety/security concerns and violations of university and Residence Life policies.
- Distribute paperwork, flyers, and brochures; email residents as directed.
- Help educate residents about safety/security measures and university and Residence Life policies and procedures; attend chapter meetings as needed.
- Serve as a liaison to house residents and chapters to address needs and concerns.
Training, Meetings, and Duty Responsibilities
- In coordination with other staff members perform day and night time building/safety checks as scheduled by the Assistant Director for Fraternity and Sorority Housing.
- Serve office hours as scheduled by the Assistant Director for Fraternity and Sorority Housing.
- Attend staff meetings, training sessions and individual meetings with supervisor; work as member of a staff team.
- Assist with the opening and closing of the residence halls at the beginning and end of each semester and other officially scheduled breaks.
- Serve as a resource, referral, and communication agent.
- Abide by university policies; assist campus officials or other responsible parties elsewhere on campus when requested to do so.
- All Residence Life student staff are considered essential personnel and are required to be present to provide assistance during crises and emergencies (hurricanes, building/system failures, student death, etc.) as long as the university and/or residence halls remain open and occupied.
- Serve as a Campus Security Authority.
- Assume other duties as assigned.
Specialty Areas and Responsibilities
Community Development Specialist (2)
- Provides leadership for creating bulletin boards, newsletters, and fliers as directed; works wiht staff team to facilitate opportunities for residents to interact.
- Provides leadership for the education of residents and chapter leadership about self-determination; oversees development and revision of community agreements.
Chapter Communication/Social Media Specialists (3)
- Communicate with chapters regarding:
- Email chapter House Managers and chapter leadership weekly concerning the overall condition of the facility
- Submists chapter reports based on established timelines
- Posts to Fraternity and Sorority Housing social media accounts
Facilities Specialists (2)
- Assists the Assistant Director for Fraternity and Sorority Housing in the administration and management of:
- Submits and tracks service requests
- Tracks damages, vandalism, and subsequent repairs
- Completes common area inventories
- Inventories house storage keys
Administration Specialist (1)
- Develops schedules for safety checks, Housing Assistant staff office hours, check-in hours
- Assists the Assistant Director for Fraternity and Sorority Houisng with administartive tracking, training, in-services, and staff development
- Manages Community Building Council Room reservations.
- Must be a currently enrolled, full-time degree-seeking student at William & Mary or a candidate for admission.
- Must have a cumulative 2.0 grade point average to be eligible for application, appointment and continuance. Student staff whose semester grade point average falls below a 2.0 may not be eligible for appointment or continuance.
- Must not have a conduct or honor sanction that is equal to or more stringent than probation during the application, appointment, and employment period.
- Must return to campus prior to the official opening of both the fall and spring semesters and must remain after the official closing of both the fall, Thanksgiving, semester and spring semesters as specified in the Housing Assistant Employment Agreement.
- Must not hold other employment on or off campus during the appointment period without written permission from the Assistant Director; such as employment should not exceed ten (10) hours per week nor should it interfere with duties noted in the Housing Assistant position description.
- Student staff members hired for the subsequent year must attend job orientation meetings conducted in the spring semester.
- Must agree to be listed in the university directory in electronic format.
- Must set up voice mail with the provided telephone and phone number on the campus phone system.
- Preference in hiring will be given to members of fraternities and sororities.
- Room rent as specified in the Housing Assistant Employee Agreement
- $3,000 stipend paid semi-monthly
- Student staff are part-time employees of the universityand may not work more than 29 hours per week (May 1 – April 30) or 1400 hours per year including all jobs at the university. If a staff member exceeds 1400 hours, their employment will be terminated.
- Residence Life student staff are expected to limit outside activities so that those activities will not conflict with their position responsibilities. Students who have major academic or extracurricular commitments should carefully review the situation with the Assistant Director for Fraternity and Sorority Life or the Associate Director for Community Development prior to accepting employment as a Housing Assistant.
- Student staff members are reminded of the provision in the Student Code of Conduct:
Knowingly abusing a position of trust or responsibility with the College. (Section III, C. 7.): Students holding positions of trust or responsibility include student workers (paid or unpaid), student leaders, Resident Advisors, Student Conduct Council and Honor Council members, and Orientation Aides. Students in these positions have a special relationship with the College and are expected to respect the privacy of other students and members of the College community, including by maintaining confidentiality of student records, abiding by College policies, and using resources in an ethical fashion.
William & Mary does not discriminate on the basis of race/ethnicity, color, gender, sexual orientation, religion, national origin, age, mental or physical disability or status as a disabled Veteran in the administration of its educational policies, programs or activities, admission policies and procedures, scholarship and loan programs, employment, recreational, athletic or other university-administered program. It is also the policy of the university to implement appropriate affirmative action initiatives.