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Graduate Resident Assistant

Graduate Resident Assistants at William and Mary are part-time student staff members responsible for an assigned area in the Lettie Pate Whitehead Evans Graduate Complex. The Graduate Resident Assistant (GRA) is a member of the Residence Life staff reporting directly to the Complex Director, the Area Director, the Associate Vice President for Student Affairs (Campus Living)/Director of Residence Life, and ultimately to the Vice President for Student Affairs.

Graduate Resident Assistants will comply with all policies, procedures, and conditions printed in the current edition of the Student Handbook, the Student Housing Agreement, the Manual for Student Staff, the Graduate Resident Assistant Employment Agreement, the Student Acknowledgement of Confidentiality in Working with Administrative Data Agreement and the written expectations provided by the Area Director. The GRAs work a maximum average of fifteen (15) hours per week over the course of the spring and fall semesters according to the dates as specified in the Graduate Resident Assistant Employment Agreement.

Community Development and Event and Activity Planning

  • Facilitate development of community by creating opportunities for residents to interact; conduct hall meetings; educate residents about self-determination; oversee development and revisions, when appropriate, of Community Agreement; and initiate discussions between roommates through use of the Roommate Agreement form
  • Plan, organize and implement events and activities that meet needs of residents according to departmental programming  philosophy
  • Mediate conflicts that may occur between roommates and among residents
  • Develop and post bulletin boards as directed
  • Support Apartment Council by recruiting student leaders and by attending Apartment Council meetings and events
  • Address individual student needs and concerns

Administrative Responsibilities and Communication

  • Assume responsibility for identifying, reporting and correcting safety and security concerns; educate residents about safety and security measures
  • Record and report information as outlined on departmental and area-specific forms (inventories, work requests, Incident and CARE  Reporting system, Room Condition Report (eRCR), weekly reports, surveys, etc.). Complete other paperwork as required and directed by supervisor
  • Serve as a resource, referral, and communication agent. Distribute paperwork, flyers, brochures, etc. according to instructions. Serve as liaison between residents and Residence Life
  • Develop and maintain relationships with residents and university personnel
  • Abide by university policies; confront, enforce, and report violations of policies and inappropriate behavior in the assigned area. Assist campus officials or other responsible parties elsewhere on campus when requested to do so

Training, Meetings, and Duty Responsibilities

  • Attend staff meetings, training sessions, in-service programs, and individual meetings with supervisor; work as member of area staff
  • Assume on-call duty responsibility as scheduled, including fall and spring breaks; complete rounds of assigned buildings as directed
  • All Residence Life student staff are considered essential personnel and are required to be present to provide assistance during crises and emergencies (hurricanes, building/system failures, fire watches, student death, etc.) as long as the university and/or residence halls remain open and occupied
  • Serve as a Campus Security Authority
  • Assist with the opening and closing of the residence halls at the beginning and end of each semester and other officially scheduled breaks
  • Respond to crises and emergencies as directed in established protocols or as directed by supervisor or other management staff
  • Assume other duties as assigned

Qualifications/Eligibility

  • Must be a candidate for admission or currently enrolled, full-time degree-seeking graduate student at William and Mary
  • Must have a cumulative 2.0 grade point average to be eligible for application, appointment and continuance. Student staff whose semester grade point average falls below a 2.0 may not be eligible for appointment or continuance. 
  • Must not have a conduct or honor sanction that is equal to or more stringent than probation during the application, appointment, and employment period
  • Must return to campus prior to the official opening of both the fall and spring and must remain after the official closing of both the fall and spring semesters as specified in the Graduate Resident Assistant Employment Agreement
  • Must not hold other employment on or off campus during the employment period without written permission from the Area Director; such employment should not exceed ten (10) hours per week nor should it interfere with duties noted in the Graduate Resident Assistant position description
  • Student staff members hired for the subsequent year must attend job orientation meetings conducted in the spring semester
  • Must agree to be listed in the university staff directory in  electronic format
  • Must set up voicemail with the provided telephone and phone number on the campus phone system

Compensation

  • Room rent as specified in the Graduate Resident Assistant employee agreement
  • $500 stipend paid in 4 installments of $125 at the midpoint and end of each semester.

Expectations

  • Student staff are part-time employees of the university and may not work more than 29 hours per week (May 1 – April 30) or 1508 hours per year including all jobs at the university. If a staff member exceeds 1508 hours, their employment will be terminated.
  • Residence Life student staff are expected to limit outside activities so that those activities will not conflict with their position responsibilities. Students who have major academic or extracurricular commitments should carefully review the situation with their Area Director or the Associate Director for Community Development prior to accepting employment as a Graduate Resident Assistant.
  • Must request and receive approval from the supervisor for weekend or extended absences from residence. 

William and Mary does not discriminate on the basis of race/ethnicity, color, gender, sexual orientation, religion, national origin, age, mental or physical disability or status as a disabled Veteran in the administration of its educational policies, programs or activities, admission policies and procedures, scholarship and loan programs, employment, recreational, athletic or other university-administered program. It is also the policy of the university to implement appropriate affirmative action initiatives.