Employment Documents

Congratulations on your employment with Residence Life!

Completing your Employment Documents

In order to be employed by Residence Life several State and Federal forms must be submitted prior to your start dates. The forms can be printed below or are completed online. Printed forms are to be completed with blue or black ink. All forms are to be handwritten. Employment documents are to be returned to Residence Life, 212 Campus Center. 

Are you currently a citizen or permanent resident?

If yes, continue reading below.
If no, contact the Reves Center to verify your work eligibility and additional documentation required by their office.

Have you worked for W&M within the last 6 months (does not including Dining Services or the Bookstore?)

If yes, and no personal information has changed, then you only need to return the employment agreement. If you have never or the gap in employment is 6 months or longer, new tax and direct deposit forms are to be completed. If there has been a lapse in service of 12 months or longer, a new 1-9 form is required.

For questions, contact.

Forms to be Completed
I-9 Form 

All employees of W&M must complete Section 1 of Form I-9 between the time an offer of employment is received and the end of the first day on the job. Note the I-9 is an online form. The link to this form will be emailed to you over the summer (if a fall hire). Residence Life must complete Section 2 of Form I-9 while examining evidence of identity and employment eligibility within three (3) business days of the date employment begins (you must present original documents identified by the USCIS). On your first day you are required to bring with you the appropriate evidence of identity and employment eligibly. 

Federal Tax Form W-4

Federal Tax W-4 forms are completed online by logging into Banner in MyWM. Select Employee, Tax Forms, W-4 Tax Exemptions/Allowances. This option will not be available until you have completed all aspects of the I-9. If you do not submit Federal Tax forms, you will default to single status. If you have questions about claiming withholding allowances, you may want to discuss with your parent or guardian. When completing the form, use your permanent address and sign and date the form.

State Tax Form VA-4

Guidelines for complete of the state income tax withholding form (VA-4) is included in the document. If you have questions about claiming withholding allowances, you want to discuss with your parent or guardian. When completing the form, use your permanent address and sign and date the form.

Direct Deposit Authorization

William and Mary requires direct deposit pay checks for employees. Your stipend will be automatically deposited to your bank account. Complete the Direct Deposit Authorization form, attach a voided check and return the documents to Residence Life within three (3) business day of the date employment begins, otherwise you may not receive your stipend. If you do not have a voided check, you may also provided documentation from your bank. If your account information changes at any point during your employment (i.e. you open a new account or want your stipend to be deposited to a different account), a new Direct Deposit Authorization form must be submitted to Payroll immediately or you may experience a significant delay in receiving your stipend.