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Apostille Certification

Apostille is a French word which means a certification. It is commonly used in English to refer to the legalization of a document for international use under the terms of the 1961 Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents. Documents which have been notarized by a notary public, and certain other documents, and then certified with a conformant apostille are accepted for legal use in all the nations that have signed the Hague Convention.

I need my document "certified". Does that mean I need an apostille certification?

At the College, we provide two primary types of "certified" documents. One is a notarized copy of a document–typically an official transcript. The other, and most common request, is for use with agencies outside the United States. In this case, you need to request apostille certification of the document. 

If you have any questions about the type of document certification you may need, please contact the agency making the request to ensure the proper verification is provided.

Fees

The College charges a $50.00 processing fee for an apostille request and $10.00 for each additional document requested. This fee is per document requested and is in addition to the diploma/transcript fees and certification fees noted below. The Commonwealth of Virginia charges $10 per document for authentication ($5.00 for each additional document signed by the same public  official on the same day for the same country).  Example: Request for one diploma apostille and one transcript apostille—fees would be $60.oo processing fee, plus the diploma fee ($25.00), transcript fee ($7.00) and  state certification fee ($20.00 or $15.00 if processed same day for same country).

Follow the two-step process to obtain an Apostille for a Diploma, Official Transcript, or Enrollment Verification.

Step One - Designate the type of document to be certified
Diploma

For a "Certified Copy," please provide an 8 ½ x 5 ½ photocopy on standard letter size paper. Please ensure that copied image is on lower half of a portrait oriented photocopy of diploma.

To request a "Certified Original Diploma," please provide the following information:

  • Name at Graduation
  • Name you want to appear on the diploma
  • Student ID number or Social Security number
  • Date of Graduation and Degree Earned
  • Daytime phone number
  • Check for $25.00, per original diploma being requested, payable to "The College of William and Mary"

Transcript

Request an official transcript using the transcript request form. There is a $7.00 fee per transcript requested. Please make check payable to "The College of William & Mary".

Enrollment Verification

Submit an enrollment verification form.


StepTwo - Submit Request, Accompanying Documentation and Payment
For an Apostille

Please include the following with your Diploma, Transcript or Enrollment Verification request:

  • Check or money order in the amount of $50.00 for the first document and $10.00 for each additional document, made payable to "The College of William and Mary" to cover the apostille processing fee.
  • Complete the online Commonwealth of Virginia Authentication Request form. Or, provide a cover letter including your name, address, phone number, email and the country for which you need the document authenticated.
  • Check or money order in the amount of $10.00, per document being requested, made payable to "Secretary of the Commonwealth of Virginia" to cover the Commonwealth of Virginia authentication fee.  If there are several documents signed by the same public official (notary public, deputy clerk, etc....) on the same date for the same country; the fee is $10.00 for the first document and $5.00 for each additional document.
  • Two pre-paid mailers to forward the documents to the Secretary of the Commonwealth and return to you (overnight service recommended for tracking purposes—FedEx, UPS, DHL, etc.):
    1. One addressed to (please be sure to retain tracking number for package):
      Secretary of the Commonwealth
      Attn: Authentication Department
      1111 East Broad St - 14th Floor
      Richmond, VA 23219
    2. One addressed to you for return of authenticated documents (please be sure to retain tracking number for package).


All of the above requested items can be mailed to the following address:

Overnight Courier
The College of William and Mary
Office of the University Registrar
124 Blow Memorial Hall
262 Richmond Road
Williamsburg , Virginia 23185
Via U.S. Mail
The College of William and Mary
Office of the University Registrar
P.O. Box 8795
Williamsburg , Virginia 23187-8795


**Please be sure to retain the tracking number for all packages sent to our office. While we make every effort to ensure delivery, our office cannot guarantee or track packages once they are in the possession of the shipper/courier.

Processing Times

Please allow 10-15 business days for processing of a certified copy of your diploma, enrollment verification and/or transcript. Please allow 4 weeks for processing of an original diploma.

Additional information can be obtained by calling (757) 221-2800 or via [[registrar,email]].