William & Mary

SPCC Policy Update

Summary

The SPCC Policy and Procedures document has been updated and will be effective beginning February 14, 2015.

Full Description

The SPCC Policy and Procedures (pdf) document has been updated and will be effective beginning February 14, 2015.  Highlights of the changes to the P&P are as follows:

  • Business accounts must be set up for any electronic retailer where the cardholder will be processing orders, processing payments on the SPCC under a personal account is not allowed.
  • Comprehensive procedures for the online reconciliation process.
  • SPCC reconciliation deadline for both cardholder and approver sign off:  23rd of the month in which the cycle closes.
    Accounts that remain unreconciled 60 days after the cycle deadline will be suspended.

Please note, the highlights listed above are not all-inclusive of the updates and it is the responsibility of the cardholder and approver to familiarize themselves with the update policy and procedures and ensure the transactions are in compliance.