Required & Preferred Sources

Required sources are required to be used when obtaining those needed goods/services for departments.  Any issues arising from utilizing the following required sources should be directed to the Procurement contact listed for the specific source. 

            Cell Phones

            Enterprise Rental Vehicles

            Furniture (Virginia Correctional Enterprises)

Preferred sources are contracted vendors the university strongly encourages the campus to utilize for their needed goods and services.  Utilizing our preferred sources to the greatest extent possible will contribute to higher utilization of the contract and allow for greater bargaining power when renewing the contract, which should result in better pricing. There are over 1,200 VASCUPP cooperative contracts covering a wide variety of goods and services available for use by William and Mary.  Please contact Staci Longest [[smlongest]] for any questions regarding preferred sources.

            Business Cards (Virginia Correctional Enterprises)

            UPS/FedEx Shipping

            Office Supplies (The Supply Room)

            VASCUPP Contract Listing

Local Hotels with Direct Billing

Because the Small Purchase Charge Card (SPCC) is not an allowable form of payment for lodging, the following is a list of local hotels that have established direct bill accounts for The College of William and Mary.  The hotels will do their best to honor current per diem for W&M’s guests.  This option is only available for W&M students, faculty, staff and guests when the stay is in conjunction with official College business.

Hotel Name


Reservation Process

Holiday Inn Express & Suites*

1452 Richmond Rd

Call Amy Gilliam


Fairfield Inn & Suites*

1402 Richmond Rd

Call Amy Gilliam


Comfort Inn Williamsburg


331 Bypass Rd

Call Sales Office

Holiday Inn & Suites Gateway

515 Bypass Rd

Call Sales Office

County Inn & Suites

400 Bypass Rd

Call Sales Office

Homewood Suites Hilton

601 Bypass Rd

Call Sales Office

Holiday Inn Express
Williamsburg North

720 Lightfoot Rd

Call Sales Office

SpringHill Suites by Marriott

1644 Richmond Rd

Call Kim Meadows

Residence Inn by Marriott

1648 Richmond Rd

Call Kandi Shaw

*Certified Minority-owned company

Bed & Breakfast Option

Cedars Bed & Breakfast is a local SWaM (micro small, woman-owned) bed and breakfast that will work with W&M to provide per diem rates for lodging for folks on official College business.  Please contact Grace and Bobb Tubbs at 800-296-3591 or