The Code of Virginia requires William and Mary to purchase all types of furniture from Virginia Correctional Enterprises (VCE). The College must use VCE unless VCE does not manufacture the goods (or equivalent) required, or grants a release to William and Mary for the purchase.
To purchase non-VCE furniture, a written release must be obtained from VCE through the Office of Procurement. The following information must be sent to Kathy Mabe at [[w|klmabe]]
- quote, product information, picture, etc
- written justification as to why you are not purchasing from VCE
Procurement completes the release form based on the justification you provide, and sends it to VCE for approval. Once VCE has approved your request Procurement will return a copy of you to proceed with your purchase. Departments shall include the VCE release number in the comments section of the eVA order. Departments shall also maintain the VCE release form in your department records for auditing purposes. If VCE denies the release, Procurement will contact you immediately.
Information on most of the goods and services available from VCE is contained in the Virginia Correctional Enterprises catalog. www.govce.net. Currently, the on-line catalog does not show all the products available from VCE. For specific information, departments should contact the VCE representative for the College, Harlan Lewis at Harlan.Lewis@vadoc.virginia.gov
Panel System Design
VCE Panel System design services will be provided by Virginia Correctional Enterprises for a $35.00 hourly charge. Contact the Virginia Correctional Enterprises representative, to schedule these services.
How To Order - (NOTE: VCE can now accept charge card orders)
Lead times vary from 10 days to 90 days.
Catalog prices include shipping to your delivery dock, or if you do not have a delivery dock, when items are removed from the delivery vehicle. These prices do not include unboxing, setup or removal of trash.
To have your furniture delivered and installed (includes unboxing with setup and trash removal) inside your building, add 13% for VCE Systems Furniture or 5% for other VCE furniture if the order is under $5,000.00 and 8% for orders $5,000.00 or over to the total order and include on the purchase order. Also include the name and phone number of a contact person.
For VCE furniture orders totaling less than $5000 or non-VCE:
All furniture purchases must be entered into eVA, preferably by using the VCE punch-out catalog. If you are unable to find the item you wish to purchase, contact Harlan Lewis for a written quote and attach it to your eVA requisition. After the order is submitted through eVA, it will be electronically sent to VCE.
Non-VCE furniture purchases departments shall include the VCE release number in the comments section of the eVA order. Departments shall maintain the VCE release form in your department records for auditing purposes.
For VCE furniture totaling over $5000 or non-VCE furniture:
Departments must enter all furniture orders into eVA. After the order is submitted through eVA, it will automatically flow to Procurement for approval. For non-VCE furniture, include the VCE release number in the comments field of the eVA requisition. Procurement will review and approve your eVA requisition and it will be sent electronically to VCE. All Non-VCE furniture will follow the normal purchasing procedures.
It may be in the best interest of William and Mary to purchase used furniture. Furniture may be available from surplus property within William and Mary or from other agencies or from the Commonwealth's surplus property warehouses. The requesting department is responsible for any costs associated with obtaining this furniture (purchasing from another agency, delivery, etc). Contact the Surplus Property Office or Debbie Acheson at [[w|djache]] or 221-2055 for more information.