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Enterprise Rental Cars

Enterprise Rental

The Enterprise vehicle rental contract is for William & Mary and VIMS employees who are conducting official College business.  This contract is a mandatory source and is required to be used when obtaining a rental vehicle.  If you have any questions regarding the Enterprise Agreement, please contact Sherrene Moore, Senior Procurement officer at [[svmoor]] or 757-221-3958.    

Drivers must be at least 21 years of age to rent any vehicle, 12 passenger van or SUV for business. 

William and Mary /Enterprise Agreement Summary

 
Enterprise Rent-A-Car LOCAL Rates

 Business Rental ID# XZ21032, pin: WIL                           Rate Expiration: December 31, 2014

Southern Virginia Rates

Local VA Offices (excluding Northern VA)

Damage Waiver (DW) now included in the rate.

 

VEHICLE CLASS

DAILY RATE

Compact

$33.77

Intermediate

$35.79

Standard

$37.81

Full

$38.82

Minivan

$64.65

Pick Up

$56.49

SUV**

$64.65

12 Passenger**

$85.03

 

Weekly/Monthly Factors: The weekly rate is 6 times the daily rate; monthly rate is 24 times the daily rate.


Local Base Rental Rates for Commercial Trucks

Damage Waiver (DW) not included

VEHICLE CLASS

DAILY RATE

WEEKLY RATE

MILEAGE INCLUDED

MILEAGE CHARGES

C3/4 ton Cargo Van

$76.50

$459.00

$150/day;

$750/week

$0.17/mile

Pickup Truck (4 x 4, Heavy Duty; Towing Capable

$76.50

$459.00

$150/day;

$750/week

$0.17/mile

14'/15' Cutaway Truck

$66.50

$399.00

0/day

$0.17/mile

16' Box Truck

$70.50

$423.00

0/day

$0.17/mile

24' Box Truck

$80.50

$483.00

0/day

$0.17/mile

26' Box Truck

$85.50

$513.00

0/day

$0.17/mile

14'-16' Stake Bed

$75.50

$453.00

0/day

$0.17/mile

20' - 24' Stake Bed

$90.50

$543.00

0/day

$0.17/mile

 

 

 

Enterprise Rent-A-Car
NATIONWIDE Rates including Northern Virginia

Base Rental Rates 1/01/14 through 1/1/15

Driver Protection Products: DW: Included in Base Rental Rates

 

VEHICLE CLASS

DAILY RATE

DAMAGE WAIVER

Compact

$39.76

Included in Daily   Rate

Intermediate

$41.80

Included in Daily   Rate

Standard Size

$42.84

Included in Daily   Rate

Full Size

$44.91

Included in Daily   Rate

Minivan

$60.44

Included in Daily   Rate

Trucks

$60.44

Included in Daily   Rate

Specialty

$60.44

Included in Daily   Rate

12 Passenger Van**

$88.39

Included in Daily   Rate

 

Additional Geographical Charges may apply:

Liability: There is no Supplemental Liability Protection included in the Base Rental Rates.

Pricing for Commercial Trucks excludes mileage charges, surcharges, fuel, Supplemental Liability Protection (SLP), Damage Waiver (DW) and optional products.

RENTAL CAR MILEAGE CALCULATOR:

Click here to access the rental car mileage calculator.

TERMS:

Mileage

No mileage charge for rental originating in the local service area (excluding Northern VA). All rental transactions include a 3000 mileage cap per rental transaction ($0.25 each additional mile).


One-Way Fee (In Virginia ONLY - Excluding Northern VA)

One-way rentals are permitted for a one-time $35 fee (in addition to rental rate) if the rental originates and is returned in the local service area. One-way availability is determined at the time of reservation. If vehicle is returned to a different location other than the prearranged location this is considered an "unauthorized drop" and additional charges could apply. If one-way rentals are required outside the local service area, please contact Christopher Pennant at 757-873-4736 or Sherrene Moore at 757-221-3958 for these procedures No one –way rentals are available outside of Virginia.


   ** 12 Passenger Van and SUV

Van Safety Training with W&M Police Department is required of all drivers for 12 passenger vans and SUV’s.

12 Passenger Van rentals require a 48 hour notice of cancellation or a $50 fee will be changed at all locations.


Personal Use ID#: 21A6661, pin: WMP

Rentals rates have been extended to University Employees for personal use. VA taxes and surcharges will apply on these rentals. Employees are to identify themselves as a William and Mary employee at the time of reservation and indicate the personal use ID# at the time of reservation. Drivers must be at least 25 years of age to rent a 12 passenger van or SUV for personal use.  See www.wm.edu/procurement/announcements for further information.


Direct Billing Accounts

All Direct Bill account numbers that were issued before July 28, 2008 will remain in effect. Direct Bill accounts are only established for departments that rent regularly an average of 3 or more time a month.

Departments that wish to establish direct billing should contact Procurement prior to contacting Enterprise.

At the time of reservation, please issue the Direct Bill number to Enterprise Rent-A-Car to ensure proper billing.


Remittance Address

Effective November 1, 2013 the remittance address for Enterprise Rental-A-Car and National Car Rental will be as follows regardless of the originating rental location.

Enterprise Holding Inc
dba Enterprise Rent A Car A/R Wires
PO BOX 402383
Atlanta, GA 30384-2383


Print a Receipt Online

Employees who need to obtain a receipt from Enterprise Rent-A-Car can do so online at https://www.enterprise.com/car_rental/ticketReceiptRequest.do. Receipts are available 48 hours after Enterprise Rent-A-Car has closed the rental contract.  The information required to obtain receipt online: Renters Last Name & Driver’s License #. Receipts are available online for up to 6 months.


Free Enterprise Plus
TM Business Enrollment.

  • Faster Reservations - online, on the phone, with your travel agent, at a participating Enterprise location
  • Faster Rentals
  • Special Members' Line at Major Airport Locations
  • Member Discounts
  • Business Rental Program rates and benefits applied to every rental

Reporting Accidents: 

All accidents occurring with rental vehicles on official College business should be reported, See Risk Management, auto accidents at: http://www.wm.edu/about/administration/senioradmin/adminoffice/riskmanagement/autoaccidents/index.php