Enterprise Rental Cars

Enterprise Rental

The Enterprise vehicle rental contract is for William & Mary and VIMS employees who are conducting official College business.  This contract is a mandatory source and is required to be used when obtaining a rental vehicle for business.  If you have any questions regarding the Enterprise Agreement, please contact Sherrene Moore, Senior Procurement officer at [[svmoor]] or 757-221-3958.    

Drivers must be at least 21 years of age to rent any vehicle, 12 passenger van or SUV for business. 
William and Mary /Enterprise Agreement Summary

 
Enterprise Rent-A-Car/National Car Rental

 LOCAL Rates

 Business Rental ID# XZ21032, pin: WIL                           Rate Expiration: December 31, 2019

Damage Waiver (DW) now included in the rate.

VEHICLE CLASS

DAILY RATE

Compact

$34.50

Intermediate

$35.50

Standard

$36.50

Full

$37.50

Premium $53.50
Luxury $63.50

Minivan

$63.50

Pick Up

$52.50

Specialty/**SUV

$63.50

**12 Passenger

$87.00

Weekly/Monthly Factors: The weekly rate is 5.5 times the daily rate; monthly rate is 22 times the daily rate.

Additional Geographical Charges may apply:

Additional fees and taxes will apply at all airport locations. 


Rental Rates for Commercial Trucks

VEHICLE CLASS

DAILY RATE

WEEKLY RATE

MILEAGE CHARGES

C3/4 ton Cargo Van

$76.50

$459.00

$0.17/mile

Pickup Truck (4 x 4, Heavy Duty; Towing Capable)

$76.50

$459.00

$0.17/mile

14'/15' Cutaway Truck

$66.50

$399.00

$0.17/mile

16' Box Truck

$70.50

$423.00

$0.17/mile

24' Box Truck

$80.50

$483.00

$0.17/mile

26' Box Truck

$85.50

$513.00

$0.17/mile

14'-16' Stake Bed

$75.50

$453.00

$0.17/mile

20' - 24' Stake Bed

$90.50

$543.00

$0.17/mile

Pricing for Commerical Trucks excludes mileage charges, surcharges, fuel, Supplemental Liability Protection (SLP), Damage Waiver (DW) and optional products. 


Enterprise Rent-A-Car/National Car Rental

NATIONWIDE Rates including Northern Virginia

Business Rental ID#XZ21032, pin: WIL                                                Rate Expiration: December 31, 2019

Damage Waiver (DW) now included in the rate

 

VEHICLE CLASS

DAILY RATE

Compact

$34.50

Intermediate

$35.50

Standard 

$36.50

Full 

$37.50

Premium $53.50

Luxury

$63.50

Minivan

$63.50

Pick Up

$52.50

Specialty/**SUV

$63.50

**12 Passenger Van

$87.00

Additional Geographical Charges may apply:

Additional fees and taxes will apply at all airport locations. 

RENTAL CAR MILEAGE CALCULATOR:.

Click here to access the 2016 rental car mileage calculator

Click here to access the 2015 rental car mileage calculator.

TERMS:

Mileage Charges:

Enterprise Rent-A-Car Mileage Charges: Base Rental Rates for Compact through Premium vehicle classes include unlimited free miles per day and per week, and 2,500 free miles per month; all other vehicle classes include 200 free miled per day, 1,100 free miles per week, and 2,500 free miles per  mouth, as applicable.  Any additional miles will be charged at the rate of $0.20 per mile. 

National Car Rental Milage Charges:  Compact through Premium vehicle classes include unlimited free miles per day and per week, and 2,500 free miles per month;  all other Vehicle classes include 150 free miles per day, 1,050 free miles per week, and 2,500 free miles per month, as applicable.  Any additional miles will be charged at the rate of $0.25 per mile.


One-Way Surcharges: 

Enerprise Rent-A-Car - The daily rental rate plus an additional calculated drop fee.  One-way availability is determined at the time of reservation.  If vehicle is returned to a different location other than the prearranged location this is considered an "unauthorize drop" and additional charges could apply.  If one-way rental are required inside VA, please contact Bridget Gloff at 757-581-6618 or Sherrene Moore at 757-221-3958 for these procedures.

National Car Rental - One Way Fee: Compact through Full Size Rental Rate will be $62.00 /day; Premium through 15 Passenger Van will be the Daily Rate plus $.40/mile.

 ** 12 Passenger Van and SUV

Van SafetyTraining with W&M Police Department is required of all drivers for 12 passenger vans and SUV’s.

12 Passenger Van rentals require a 48 hour notice of cancellation or a $50 fee may be charged. 


Personal Use ID#: 21A6661, pin: WMP

Rental rates have been extended to University Employees for personal use. VA taxes and surcharges will apply on these rentals. Employees are to identify themselves as a William and Mary employee at the time of reservation and indicate the personal use ID# at the time of reservation. See www.wm.edu/procurement/announcements for further information.


Direct Billing Accounts

All Direct Bill account numbers that were issued before July 28, 2008 will remain in effect. Direct Bill accounts are only established for departments that rent regularly an average of 3 or more times a month.

Departments that wish to establish direct billing should contact Procurement prior to contacting Enterprise.

At the time of reservation, you must provide Enterprise Rent-A-Car with your department's Direct Bill number AND Billing number to ensure proper billing.  If you do not know your Direct Bill and Billing number, contact your Department's SPCC Accountant for this information.  

For security reasons, Enterprise/National DOES NOT HAVE ACCESS to Department Billing numbers.  


Remittance Address

Effective November 1, 2013 the remittance address for Enterprise Rental-A-Car and National Car Rental will be as follows regardless of the originating rental location.

Enterprise Holding Inc
dba Enterprise Rent A Car A/R Wires
PO BOX 402383
Atlanta, GA 30384-2383


Print a Receipt Online

Employees who need to obtain a receipt from Enterprise Rent-A-Car can do so online at https://www.enterprise.com/car_rental/ticketReceiptRequest.do. Receipts are available 48 hours after Enterprise Rent-A-Car has closed the rental contract.  The information required to obtain receipt online: Renters Last Name & Driver’s License #. Receipts are available online for up to 6 months.


Free Enterprise Plus
TM Business Enrollment.

  • Faster Reservations - online, on the phone, with your travel agent, at a participating Enterprise location
  • Faster Rentals
  • Special Members' Line at Major Airport Locations
  • Member Discounts
  • Business Rental Program rates and benefits applied to every rental

Reporting Accidents: 

All accidents occurring with rental vehicles on official College business should be reported, See Risk Management, auto accidents at: http://www.wm.edu/about/administration/senioradmin/adminoffice/riskmanagement/autoaccidents/index.php