eVA

What is eVA?

eVA is the Commonwealth of Virginia's online, electronic procurement system. As a state institution, the College is required to use eVA when purchasing all applicable goods and services.

Need eVA Help?

Contact Lynnette Jenkins, Procurement Processes Officer at 757-221-3957 or [[w|lhjenk]] or Marra Austin, Associate Director of Procurement Processes at 757-221-7636 or [[w|maaustin]].

Need Training?

Email Lynnette Jenkins at [[w|lhjenk]] to register for the next eVA class. Training is typically held on the 3rd Thursday of the month.  Please contact Lynnette for eVA classes held at the VIMS campus.

eVA training is required before  access is granted to eVA requisitioners.  Please complete the eVA User application forms and send the completed forms to [[w|lhjenk]] or fax to 757-221-3959.

With questions about passwords, please contact Lynnette Jenkins at 757-221-3957 or  [[w|lhjenk]].

Training

For eVA manuals for entering orders and additional information, download:

eVA Training Manual - Basic Level, Revised (docx)
eVA Training Manual - Advanced Level (pdf)
eVA Punchout Manual (docx)
Setting up SPCC Information on eVA Profile (docx)

Need to use a non-registered eVA vendor?

If you need to use a non-registered eVA vendor, you must comply with the following instructions:

  1. Ask vendor to register by completing and sending the eVA vendor letter.
  2. See if the items/services needed may be fulfilled by a self-registered eVA vendor.
  3. If you are unsuccessful in finding a self-registered eVA vendor and attempts to get vendor registered are unsuccessful, have vendor complete the Commonwealth Substitute W-9.
  4. Department to send the the W-9 to [[evavendor]].
  5. Procurement processes team will submit state-entered vendor request in eVA and attach received W-9. 
  6. eVA Customer Care group will receive submittal, review and approve (minimum of three business day turnaround time).
  7. Procurement processes will notify department when vendor is officially loaded in eVA vendor database for department to proceed with order entry. 
  8. Procurement will provide W-9 to AP for Banner Entry
  9. AP creates vendor in Banner
  10. Department will submit all required documentation to AP to process payment.

Additional information on the eVA vendor entry process.

Additional Use of "X02" Designation in eVA-Reminder

Remember to select the PO category "X02" when the purchase is one of the transaction types appearing on the eVA Exclusions List (.xlsx).