Fixed Assets Management
Fixed Assets Management, a function of the Office of Procurement, maintains separate offices on each campus (the College and VIMS).
The Fixed Assets Management staff manages surplus property and all financial reporting of fixed assets including equipment, land, buildings, infrastructure (sidewalks, exterior lighting, piers and docks, etc.), construction-in-progress, and leased or lease/financed equipment. Fixed Assets Management also manages all disposals of surplus property. Surplus property that is not needed for re-use within the agencies is disposed of by various means of public sale (i.e. sealed written bid, electronic surplus bid site at GovDeals.com). Surplus property determined to be "scrap" is sent to the landfill. For further information please use this link: Policies for Fixed Assets and Surplus Property.
The Office of Fixed Assets Management maintains a database of the Custodians’ assignments of Equipment Manager (formerly called Property Administrators) in each department. This list of departments, along with current EM assignment, Custodians and a count of tagged assets, may be reviewed by accessing W & M and VIMS Equipment Manager List. If any changes need to be made, please go to the FY2012 Physical Inventory Contact Information and complete the online form. NOTE: Please use your MyWM username and password to access this secure online form. For inventorying departments with a large volume if items, the form allows for 2 additional Equipment Manager assignments.
Storage of Surplus Items
The Fixed Assets Management Team accepts surplus items by appointment only. Furniture items are accepted at 4010 Ironbound Road Mini Storage if delivered by departments on Tuesdays by appointment. Electronic equipment, computers, monitors, printers and scientific items are accepted on Tuesdays if delivered by departments to 301 Tennis Court Road by appointment. Please contact Debbie Acheson at 757-221-2055 or by email [[djache]] to schedule an appointment. Please forward completed Equipment Transaction Form by email when scheduling an appointment.
Procedure for Removal of Surplus Property
All equipment with a purchase value of $5,000 and greater is capitalized and required by the Commonwealth's Department of Accounts to be maintained in the Banner fixed assets system. In conjunction with the Small Purchase Charge Card (SPCC) program, please complete and submit an Equipment Transaction Form for all items with a purchase value of $5,000 or greater that have been relocated, lost or stolen, transferred or traded in. The equipment can then be updated in Banner Fixed Assts System. Contact Faith Smith (757-221-2056).
Fixed Assets Management Forms:
Fixed Assets Management Contacts:
Staci M. Longest
Associate Director, Procurement and Fixed Assets Management
Annette B. Washington
Senior Fixed Assets Management Technician
757- 221- 2052
Deborah J. Acheson
Administrative Specialist, Surplus
757- 221- 2055
Administrative Support, New Assets
757- 221- 2056
You may also contact us by fax at 757- 221- 3959.