Use of Vendors not Registered with eVA

If you must use a non-registered eVA vendor, then you must comply with the following instructions:

1. Ask vendor to register.
2. If vendor refuses, ask if they are willing to pay the 1% transaction fee.
3. If unsuccessful, search eVA for a registered vendor for your purchase.
4. If unsuccessful, document your efforts for all the above actions in the "comments" section including contact names.
5. When creating your requisition in eVA, be sure to change the PO category from "R01" to "R02" (see Additional Use of "R02" reminder below). 
6. Create the non-registered vendor as an ad hoc vendor as you create your requisition in eVA. 
7. Enter the vendor's TRUE federal tax identification number.
8. Note in the "comments" section if the vendor does not agree to pay the transaction fee. Provide the name of the person with whom you spoke.
9. Remember to print your purchase order and fax or mail it to the vendor.

Additional Use of "R02" Designation in eVA-Reminder

Change the PO category from "R0" to "R02" when the purchase is one of the transaction types appearing on the eVA Exclusions List (pdf).