What is eVA?
eVa is the Commonwealth of Virginia’s electronic procurement website.
Are eVA and Banner the same?
No, eVA is the program used for purchasing which interfaces into the Banner finance program.
Do I have to use eVA?
Yes, the Governor of Virginia has mandated the use of eVA. The eVA procurement system interfaces with the College’s Banner finance system. By creating orders in eVA, all eVA purchases are downloaded into the Banner system to create encumbrances for more effective budget management.
Are there any exceptions to the required use of eVA?
With some limited, specific exceptions, use of eVA is required whenever the College is a party to the transaction/purchase made regardless of the funding source. See the eVA Exclusions List (pdf).
Do I need a password to create orders in eVA?
How do I get a password?
Can I pay for purchases made in eVA through my small purchase charge card?
Yes, when ordering from vendors who accept electronic orders in eVA.
How does eVA get my SPCC information?
After logging into eVA, click on “Preferences” at the top of the eVA Knowledge Center screen, then click on “Manage PCard Information”. Enter your information here and update as needed.
Do I have to use the vendors in the eVA database?
Yes, the Governor has mandated the use of eVA registered vendors.
What if the vendor I want to use is not registered?
You must select an eVA registered vendor for your purchase or ask the un-registered vendor to register in eVA.
How do I tell vendors about eVA?
You may download the eVA Letter to Vendors (doc) to send.
What if a vendor will not register and there is no other source for my purchase?
If you must use a non-registered vendor, you will have to enter the vendor in eVA as an ad hoc vendor following the instructions in the eVA Training Manual. Please visit our Vendors not Registered with eVA page for more information.
Do this only after unsuccessful attempts to get them to register for the specific purchase. Place a note in the Comments box of the Purchase Requisition (PR) to print on the Purchase Order stating the person’s name with whom you spoke and note “(name) of (firm name) declines to register in eVA and declines to accept eVA terms and transaction fee.” Then, SELECT R02 as the PO Category. When the R02 PO category is selected, the vendor will not be invoiced for the transaction fee.
Are there fees associated with eVA?
Yes, both the agency and the self-registered eVA vendor are charged a 1% transaction fee per order. The transaction fees are capped at certain amounts dependent on the vendor’s SWaM certification status. The vendor fees are as follows:
eVA registered vendors certified through
1% capped at $500 per order
eVA registered vendors NOT DMBE certified
1% capped at $1,500 per order