OCE Van Policy Overview
The Office of Community Engagement has three vans at its disposal, for use by faculty, staff and students who are currently, and directly, affiliated with community engagement programs in the office. All resources are subject to the William & Mary Vehicle Use policy, and are NOT available for loan to outside departments or individuals.
Each of the OCE vans seat up to 12 passengers, including the driver. The official purpose of all OCE vans is to support transportation for department-related community engagement, such as meeting with a community partner, community engagement projects or site visits. Driving the van for any non-OCE purpose will be a violation of the Honor Code and the W&M Vehicle Use Policy.
Driver Eligibility and Authorization
Students must be 18 years or older to drive the OCE vehicles. Students must be 19 years or older to drive the larger 12 passenger vans. All (faculty, staff, and student) drivers must be van certified by the College of William & Mary Campus Police prior to ever driving an OCE van.
Students can become certified by completing the Van Driver Training form. The form must be returned to the William & Mary Police Department (located on Ukrop Way near Morton Hall, Jones Hall, and the Miller School of Business). The police department will arrange a date and time for your van training. You must attend your assigned van training in order to drive an OCE vehicle.
Faculty, staff, and students must complete and provide a Driver Authorization form to the Office of Community Engagement. If you have previously completed a form and keep record of it in another office, you must provide sufficient information for our verification.
Reserving OCE Vans
Reserving the OCE vans is simple: complete the Tribe form online, preferably a week before your requested reservation to allow adequate staff time to process and approve requests. All trips require a van reservation form in order that we may have documentation of your trip and its college-related purpose. You will receive a formal confirmation (either approving or denying your request); each van use requires a formal approval.
Key Pick Up and Parking
Van keys are to be picked up and returned to Blow Memorial Hall, Room 326A within 24 hours of vehicle use, between 8:45 am-4:30 pm. The first time you use an OCE van, please bring the appropriate Authorization Form and your driver’s license. All vans are parked in the Campus Center Lot, and must be parked there upon return. Return the keys immediately on the next business day.
Gas and Vehicle Maintenance
Taking care of the OCE vans is very important. Always throw away your trash and clean up after yourself. When returning the keys, let us know how much gas is remaining. If there is ever an accident or problem, there is a van safety packet inside the van outlining exactly what to do.
Things to remember:
- Reserve vans at least a week ahead of time to ensure their availability for your group.
- Multiple students in your group should be van certified; it will make things easier and run smoother to have a back-up driver.
- Always drop off and return keys in a timely manner so that other folks have access and we maintain integrity to our commitments with our community partners.
- Be safe! Do not text, talk on your cell phone, or be otherwise distracted while driving.
Calendar Key: Van 5--Red Van 6--Orange Van 7--Grey