Current Projects & Initiatives

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Argos Reporting Tool

Argos is a robust tool for viewing and reporting data from Banner. The current reporting tool, Discoverer, will remain intact, but Argos will give users the opportunity to generate reports beyond what Discoverer offers. Argos has the capability to provide reports from simple ad hoc queries to advanced dashboards with interactive charts and data cubes, and to connect to multiple data sources simultaneously. With reusable DataBlocks and the ability to share DataBlocks with the Evisions CO-OP User Community, users can benefit from Argos as a collaborative tool. The project is in the implementation and training phase, and the campus roll-out schedule has not yet been determined. IT plans to offer training to the campus community in the future.

Griffin
Athletic Ticketing

A new and improved online presence is coming to Athletic Ticketing. The new system will include an improved mechanism for purchasing tickets to cheer on the Tribe, featuring online accounts for patrons, improved seating charts and seating selection, and a function to view purchasing history. The new system will also be based in the cloud, replacing the old hosted system. Rollout is planned in time for purchasing tickets for the Fall 2014 sports season. Go Tribe!

Graduation Cap
Degree Works

Students and advisors will soon have a new way to track and plan degree progress. Degree Works by Ellucian, a new degree audit software being implemented, will allow users to view progress by degree, major, minor and concentration in ways that the current software in Banner cannot. Students and advisors will be able to work together to map out plans for coursework in upcoming semesters within the program, as well as running “What If” analyses for changes in classes or majors. Program implementation is planned for Summer 2014.

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Document Imaging and Workflow

This environmentally conscious campus is about to get even greener! William & Mary IT, in partnership with the Office of Undergraduate Admission and the Registrar's Office, is working to make the admissions process completely paperless. Undergraduate admissions imaging is live, meaning that almost all applications are now coming in electronically via the Common Application via Axiom and then Banner Document Management. Additional documents are being scanned in by Admissions to keep the process paperless. Deans are able to read applications online in the office and at home via the secure VDI connection. In just a few weeks’ time, 13,000 documents were loaded, comprising over 80,000 pages! More offices will be getting involved over the coming months.

eLearning
eLearning

Technology is extending the classroom beyond the traditional bricks and mortar boundaries.  Academic Information Services is supporting the exploration of this new territory with both vision and technological support.  To date, eLearning at W&M includes regular meetings of the eLearning Community, an eLearning blog, a 7-week professional development summer course for faculty, and support for several projects related to the Creative Adaptation initiative.  IT's Gene Roche, Director of Academic Information Services, was recently appointed by the Provost to serve as the College's Director of University eLearning Initiatives.

EMS
Events Management

The implementation of a campus-wide events management system continues. Powered by EMS, the new W&M events management software is web-based, and offers a full suite of room scheduling, meeting and event management, academic scheduling, shared workspace management, and master calendaring solutions.  Many departments on campus are utilizing these features - Registrar's Office, School of Business, Scheduling Office, Swem Library, Athletics, and VIMS to name a few.  Virtual EMS now integrates with the College's events calendar.  

Tools
FAMIS Self-Service

Facilities Management now has a standardized way to enter and receive service requests, in the form of the FAMIS self-service tool. Ticket information can be selected and sent directly to the database, instead of being manually entered by Facilities Management after receiving an email. More standardized options in drop-down menus have replaced free text entries, making it a simplified process. The self-service tool is live to be accessed by the campus community and a Phase II component to check the status of service requests is coming soon.

Tennis Rackets
Innosoft Fusion for Rec Sports and Tennis Center

Campus Recreation is getting a technology boost! Thanks to the Innosoft Fusion software, Campus Recreation and the Tennis Center have new abilities to manage their users and facilities. The program includes a point of sale system, membership management, equipment checkout, locker rentals and facilities reservations. The campus community will soon be able to go online to view courses, register for them and reserve facilities like playing fields and tennis courts. The online portal will be available in the next few weeks.

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International Office Module

The Reves Center for International Studies, department of International Students, Scholars, and Programs, will implement Sunapsis, a software program designed to manage international populations. International students and faculty are required to complete and maintain information with the department, and an online portal to that information does not currently exist. Sunapsis includes a web portal that will allow students and faculty to make requests and submit information online. The software will also automate the required information transfer between the College and federal reporting agencies, as well as give the office more opportunities for reporting and sharing information with Banner.

Credit Card
Purchase Card Reconciliation

A streamlined process is coming for purchase card reconciliation as IT implements the vendor’s online reconciliation process. The current paper process will be eliminated, and data entry will be reduced. Card holders will be able to verify their purchases and identify the appropriate budgets to be charged. Budget managers will be able to electronically approve purchases, and through Banner, purchases will be able to be applied against departmental budgets. A pilot group is planned for December 2013 and the online process should be available to campus in early 2014.

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Wireless Network Upgrade

The campus network is critical to nearly all campus activity, including teaching, learning, research, collaboration and business operations.  Now that we've completed the wired network upgrade, it's now turn for the wireless network to get an upgrade.  Over the past year, the upgraded wireless network has been installed in most residence halls and a few academic buildings.  We are currently working to blanket the campus with the new network.