IT Privacy Statement

Individuals' privacy is important to Information Technology. This notice explains our policy and practice for protecting your privacy when using our Web site. 

Information is collected through our Web pages when you deliberately decide to send it to us. When you send us an email, your name, email address, and the content of your email is collected. When you complete online forms, all the data you choose to fill in or confirm is collected.

The Way We Use Information

Client information is used to route the requested Web page to your computer for viewing. In theory, the requested Web page and the routing information could be discerned by other entities involved in transmitting the requested page to you. We do not control the privacy practices of those entities. Essential and nonessential technical information helps us respond to your request in an appropriate format (or in a personalized manner). Optional information enables us to provide services or information tailored more specifically to your needs or to forward your message or inquiry to another entity that is better able to do so.

We may keep client information from our systems indefinitely but we guarantee that this data is maintained securely and confidentially. Under the Virginia Freedom of Information Act, any records in our possession at the time of a Freedom of Information Request might be subject to inspection or disclosed to members of the public for any purpose they may desire. As indicated above, client information may be retained after transmission of the requested Web page and might be available for inspection.

We use the information you provide about yourself when placing a request only to complete that request. We do not share this information with outside parties except to the extent necessary to complete that request. Similarly, we use the information you provide about someone else when placing a request only to complete that request. Again, we do not share this information with outside parties except to the extent necessary to complete that request.

We generally use return email addresses only to answer the email we receive. Such addresses are generally not used for any other purpose and are not shared with outside parties.

Use of Cookies

Some IT Web sites use "cookies." A cookie is is a small amount of data that is sent to your browser from a World Wide Web Server and stored on your desktop computer. The cookie is then sent back to the server each time the browser requests a page from the server. The primary purpose of cookies is to identify users in order to prepare customized Web pages for them (e.g., if you entered by pushing a button identifying yourself as a student, your subsequent views of information might be tailored for student audiences).

IT-supported web sites may use cookies for authentication. For instance, members of the W&M community may log in to a web page using a WMuserid and password and should know that after log in, any data submitted can be tied to the WMuserid.

Providing Information is Your Choice

There is no legal requirement for you to provide any information at our Web site. However, our Web site will not work without routing information and the essential technical information. Failure of your browser to provide nonessential technical information will not prevent your use of our Web site but may prevent certain features from working. For any optional information that is requested at the Web site, failure to provide the requested information will mean that the particular feature or service associated with that part of the Web page may not be available to you.

Our Commitment to Data Security

To prevent unauthorized access, maintain data accuracy, and ensure the correct use of information, we have put in place appropriate physical, electronic, and managerial procedures to safeguard and secure the information we collect online, consistent with the policies of the College and with the laws and regulations of the Commonwealth of Virginia.

Contact Us

If you have additional questions or concerns about our privacy policies, please send email to the IT Webmaster at [[support]].

Effective Date: Dec. 2012