The Form I-9, Employment Eligibility Verification (I-9) must be completed each time someone is hired to perform labor or services in the United States in return for wages or other renumeration.
Any individual responsible for completion of the employer portion of this form should be familiar with the I-9 process and is responsible for ensuring the form is completed prior to, or no later than, the employee's first work day.
The College of William and Mary processes the Employment Eligibility Verification Form I-9 through an electronic verification system. If you do not have access to the Employer website for online processing of I-9 forms, please contact your Employment Specialist.
Information regarding the I-9 form and process is provided in the step by step Guide to Completing the Electronic Form I-9 (pdf) rev 12/2013 and an overview of the process is provided in Completing Form I-9 Overview (ppsx). If you need a refresher on completing the I-9, please view the narrated video of Completing Form I-9 Overview which will take approximately 20 minutes. In addition, New Hire Instructions to Access Online I-9 Site (pdf) are available to be provided to newly hired employees for assistance on completing their portion of the I-9.
Deadlines for Completion of the I-9
Federal law requires the employee to complete Section 1 of the I-9 no later than the first day of work. The employee has until the third work day to present original documents to prove identity and authorization to work in the United States.
A designated representative of the College must view the documents and complete Section 2 of the I-9 within three business days of the date of hire (the hire date is the first day of work for pay). For example, if your employee began work for pay on Monday, you must complete Section 2 by Thursday of that week. If the employee will be working for less than three (3) days, the entire I-9 process, Section 1 and Section 2, must be fully completed at the time of hire or by the first day of employment.
Risk of Non-Compliance
Failure to properly complete, retain, and/or make available for inspection I-9 forms as required by law, may result in civil monetary or criminal penalities. The U. S. Citizenship and Immigration Services (USCIS) I-9 Central website provides additional resources such as the Handbook for Employers with full detailed explanations of the federal laws and I-9 compliance.