- What is an eStatement?
- When will I receive my statement?
- How do I send an eStatement to my parents?
- How can I print and send a paper bill to someone?
- How will I know I have a new eStatement?
- What charges are included on my eStatement?
- What will happen if I do not pay my statement by the due date?
- How do I pay my bill by credit card or electronic check (ACH)?
- How do I pay my bill from an overseas bank account?
- When is my bill due?
- Where should the payment be sent?
- Where should overnight payments be mailed?
- What methods of payments are accepted?
- My domicile (residency) status is incorrect. Who do I contact?
- What if I have financial aid or some other form of expected payment that is not listed on my billing statement?
- Can I receive a paper bill?
- What should I do if I am expecting Financial Aid to cover my balance?
- How much is the late payment fee if I don't pay my bill by the due date?
eStatement is a service provided to College of W&M students that allows students and their authorized users to view their bill electronically. Paper bills are not mailed to enrolled students. An email is sent to all students and authorized users alerting them that an eStatement is available for viewing in the eServices system. (top)
The College will generate the initial Fall semester eStatement mid-July with a due date at the beginning of August. The initial Spring semester eStatement will be generated mid-December with a due date in early January. Monthly eStatements are generated throughout the academic year to alert students of any outstanding balance or additional charges such as printing, special class fees or other incidental charges. Please note: students enrolled in the Monthly Tuition Payment Plan will only receive the first eStatement of the Fall and Spring semesters. They will NOT receive a monthly eStatement thereafter. For account activity, please review your 'Student Account Activity' in eServices. Your Monthly TPP auto-adjusts throughout the semester for any charges or credits to your student account after the initial semester eStatement. (top)
The student goes to eServices to authorize users to see and pay their bill.
- Access eServices through Banner self service at https://my.wm.edu
- Select the "Student" folder tab
- Select the "Student Account" option
- Select the "eServices" option
- Click on “Continue”
- Select the "Authorized Users" tab along the top of the screen
- Add the E-mail address of your authorized user
- Read and Click the ‘I Agree’ statement, then Continue
- Add other Authorized Users if desired (top)
Sign in to eServices via Banner self service and click on the eStatement tab at the top of the screen. Click on the green ‘Go’ button after choosing the desired statement from the drop-down menu. The eStatement will open in a new screen which is available for printing. (top)
Students and authorized users are sent an email alerting them that an eStatement is available for viewing. (top)
The initial bill each semester will generally include tuition, housing, meal plans, orientation fees (freshmen and first-time students) and health insurance (if insurance waiver has not been filed). During the semester, additional charges could include:
- special fees for labs, kinesiology or music classes
- printing charges (IT charges .07 per page in a campus lab)
- tutoring fees
- library fines and fees
- student health center charges
- other (top)
Restrictive holds are placed on all accounts with a balance over $5.00 if not paid by the initial eStatement due date. This includes accounts on the W&M monthly payment plan that are past due. The restrictive hold will prevent transcripts from being issued and will prevent registration for any upcoming semesters. In addition, the the College will withhold the student's diploma and will not confer their degree. There are other offices that may place a hold on student account records, i.e. Parking Services, Student Health Center, Swem Library, Accounts Receivable Office for Perkins loans, Registrar's Office, Dean of Student's office, Financial Aid and the various graduate schools.
Late Fees/Collection Costs
Payment of all University education expenses is the responsibility of the student. If a student fails to pay an amount owed, state law requires the College to assess an administrative fee and/or late payment penalty. Students whose payments are received after the due date will be assessed a late payment fee of up to 10% of the outstanding balance (not to exceed $100) as prescribed in 2.2-4805 of the Code of Virginia. Failure to receive a bill does not waive the requirement for payment when due and will not prevent the application of the late fee. Further, past-due accounts may be submitted to a private collection agency, Virginia debt set-off or the Attorney General's Office for collection as well as credit bureau reporting. For more information, please see the Receivables and Collections Office site. The University will recover all collection fees and attorney's fees from delinquent debtors. In addition to referral to an outside collection agency, registration for the current or future semester(s) may also be cancelled for non-payment. (top)
- Credit card (Visa, Mastercard, AMX, Discover) payments may be remitted through the eServices site. There are no payments made via telephone or fax. A nonrefundable service fee of 2.75% (minimum $3.00) is charged for all credit card payments.
- eCheck – electronic check payments (ACH debit from your checking or savings account) may be remitted through the eServices site with no fee added. Please verify with your banking institution, particularly credit unions, that your savings account will allow ACH debits. (top)
- The College of William and Mary has partnered with Flywire to make your international payments safe and easy.
- Flywire (formerly peerTransfer) allows you to pay from almost any country and any bank. Click or go to : wm.flywire.com to make your payment. (top)
Each eStatement has a due date indicated on the billing statement. The initial Fall semester bill is due on/around August 1st and the initial Spring semester bill will be due on/around January 1st. (top)
Payments by paper check, cashiers check or money order should be sent to the College of William and Mary Bursar's Office/Student Accounts at the address listed below. Please remember to include the student ID on all checks submitted for payment.
The College of William and Mary
Office of the Bursar/Student Accounts
P.O. Box 8795
Williamsburg, VA 23187-8795
Payments (cash or check only) may also be made in person at the College cashier's window located in the lobby on the lower level of Blow Hall. The hours of operation are Monday through Friday, 8:00a.m. to 5:00 p.m. The cashier's window does not accept credit/debit cards. (top)
Payments mailed via overnight/next day service, certified or registered mail should be mailed to:
The College of William and Mary
Student Accounts, 108 Blow Memorial Hall
262 Richmond Road
Williamsburg, VA 23186
Please remember to include the student's ID number on all checks/correspondence sent to the College. (top)
A student may pay the in-state tuition rate when a Virginia Domicile Application has been filed and approved by the Registrar's Office. Questions concerning your domicile status should be directed to the Registrar's Office at 757-221-2800 or email at [[registar]]. (top)
What if I have financial aid or some other form of expected payment that is not listed on my billing statement?
Questions concerning your financial aid award amounts should be referred to the Office of Financial Aid. Outside scholarship payment questions should be directed to the organization responsible for sending the payment. General account inquiries may be directed to the Office of Student Accounts. (top)
We only send electronic bills to current students. If you need a paper bill, please sign in to eServices via Banner self service and click on the eStatements tab at the top of the screen. Click on the green ‘Go’ button after choosing the desired statement from the drop-down menu. The eStatement will open in a new screen which is available for printing. (top)
Please confirm through eServices that your authorized financial aid will pay your full balance due. If your aid will cover your entire balance, you do not have to do anything further. If your aid is NOT sufficient, you will be responsible to pay any amount not covered by your financial aid in full or you may enroll in a monthly payment plan to cover your remaining balance by the eStatement due date.(top)
Students whose payments are received after the due date will be assessed a late payment fee of up to 10% of the outstanding balance (not to exceed $100) as prescribed in 2.2-4805 of the Code of Virginia. (top)