• Departments & Offices
• Financial Operations
• Payroll
• What You Should Know

What You Should Know

• Current Employees Address Updates and Changes

• Paydays

• Holidays

• Web-Time Entry

• Approving Timesheets

• Direct Deposit

• Request for Duplicate Earnings and Tax Statements

• FLSA and Timesheet Processing

• Accessing Pay Stubs and Tax Forms

Current Employees Address Updates and Changes

Ensuring accurate and current information in our system is vital for efficient operations and communication. We strongly encourage all employees who have recently relocated to promptly update their addresses. This ensures swift delivery of crucial documents, benefits information, and communications. Moreover, maintaining an updated permanent address, particularly when moving out of state, is essential for accurate tax withholdings and timely receipt of important documents, thereby enhancing administrative efficiency and compliance with state tax regulations. Please note that failure to update addresses in a timely manner may lead to erroneous withholdings. Please be advised that if your new address involves a change in your state of tax residence, it is imperative to contact the Payroll Office directly to request an update to your payroll tax withholdings. Note that submitting a change of address does not fulfill this requirement as the university maintains separate databases for address and tax records. The payroll office will not correct records due to employee negligence, and employees will be responsible for any additional tax filings resulting from their own oversights. Your cooperation is greatly appreciated in maintaining the integrity of our records.

Go to Self-Service – Personal Information – View/Update Personal Information – Update Permanent Home Address 

Paydays

William & Mary (W&M) uses a semi-monthly payroll calendar. Under this calendar your will receive 24 paychecks in a calendar year. Pay days are usually the 1^st and 16^th of each month.  When paydays fall on weekends or holidays, direct deposits are generally made the last workday before the regular pay date.  Employees that have yet to sign up for direct deposit will receive checks in the mail.  Checks are mailed the day before the payday. To review Pay Dates, please click the link to be directed to the University Human Resources page.

To access a complete listing of Payroll deadlines, please review the Payroll Processing Calendar.

Holidays

William & Mary (W&M) follows the State’s pay days but not the holidays.  Employees receive 12 paid holidays per year.  However W&M shifts some holidays to the winter break (Christmas through New Year’s) to enable W&M to close during that period. To review the list of holidays, please click the link to be directed to the University Human Resources page.

Web-Time Entry

Employees at William & Mary (W&M) are expected to submit their timesheets online using Banner's Employee Self-Service (ESS). Employees use ESS to complete timesheets and check benefits and leave balances. You can access ESS by logging into myWM and clicking the Banner icon in the top left corner.  For additional information, please visit Timesheets on the University Human Resources page.

Approving Timesheets

Human Resources has provided a reference guide for approving timesheets under Managers & Supervisors | William & Mary on their web page. To see the most common issues encountered when approving timesheets, and what you can do to address them, please see our Tips for Approving Timesheets.