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W-2 FAQs

When will I receive my W-2?

W-2's will be sent out by the deadline of January 31.  If you have to request a replacement W-2, the form is available in our office or on the web under Payroll Forms.  The request form should be filled out and either sent or faxed to Payroll in order to request a reissued W-2 form.  Once the Reissue Request is received (February 15th or later) the replacement W-2 will be printed and available for mail or pick up. (top)

Why doesn't the amount in the Box 1 Wages, Tips, and Other Compensation agree to the total Gross Earnings on my last paystub?

The W-2 Box 1 amount represents federal taxable wages and other compensation. This would be different than the Gross Earnings on your paystub due to items that reduce your federal taxable wages such as FSA Medical and Dependent Care, pretax parking permit, pretax health and dental insurance deductions and pre-tax retirement plans. (top)

Why doesn't the amount in the Box 3 Social Security Wages agree to the total Gross Earnings on my last 2009 paystub?

The W-2 Box 3 amount represents taxable wages and other compensation for Social Security taxation purposes. This would be different than the paystub Gross Earnings due to items that reduce your Social Security taxable wages which are the FSA Medical and Dependent Care deductions, pretax parking permit, pretax health and dental insurance deductions. Also, the ceiling on Social Security taxable wages limits the wages taxable for Social Security purposes. Employees who have earning in excess of this ceiling will find that this will result in an additional difference between the paystub Gross Earnings, W-2 Box 1, and W-2 Box 3 wages. (top)

Why doesn't the amount in the Box 5 Medicare wages and tips agree to the total Gross Earnings on my last paystub?

The W-2 Box 5 amount represents taxable wages and other compensation for Medicare taxation purposes. This would be different than the paystub Gross Earnings due to items that reduce your Social Security taxable wages which are the FSA Medical and Dependent Care deductions, pretax parking permit, pretax health and dental insurance deductions and pre-tax retirement plans. Medicare taxable wages do not have a ceiling amount. (top)

Where can I find instructions and explanations of the Boxes and Codes found on the W-2?

If you are receiving a hard copy of Form W-2, these instructions and explanations can be found on the back of the form. For employees who have elected to receive the electronic version of Form W-2, you can access this information via this link. (top)

Why don't I have any Social Security or Medicare Wages reported?

Student employees who are enrolled full-time at William & Mary or the Virginia Institute of Marine Science are exempt from Social Security and Medicare taxes. You do not have to pay additional Social Security or Medicare taxes for this on your tax return. (top)

What is a W-2c Corrected Wage and Tax Statement?

The W-2c is an addendum to the W-2 and must be filed with your income tax return along with your original W-2 form.  A W-2c may be issued for numerous reasons (e.g., the original W-2 may have reported the incorrect name, social security number, incorrect wages or incorrect taxes).  Only the items that need to be corrected will be reflected on the W-2c. (top)