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FY14 Year End Closing

Summary

2014 Fiscal Year End Deadlines

Full Description

You will note that some dates apply to all departments while others may only apply to a few specified departments. Your cooperation in adhering to these dates will enable us to comply with all State regulations and appropriately expend the remaining Fiscal Year 2014 funds allocated to the College and VIMS.

Legitimate documents received by the deadline dates noted below will be processed in the 2014 Fiscal Year, within the constraints of cash availability.

Regardless of these deadline dates, please continue to systematically submit all documents as we will continue to process transactions in the normal operational manner as time and cash balances permit. Departments should continue to process vendor payments, in a timely manner, to the accounts payable office throughout the month of June to ensure compliance with the Prompt Payment Act. If transactions submitted during June are intended for Fiscal Year 2015 processing, please indicate "FY15" clearly on the documents.

DEADLINE

TRANSACTION TYPE

CONTACT

Friday
06-Jun-2014
5:00 p.m.

W & M and VIMS
Vendor Payments

W & M
Travel Vouchers
State and Local

Accounts Payable
[[tdgillis, Tanya Gillis]], W&M x12838

 

A/P Travel
[[slharrington, Sharon Harrington]], W&M x13445

Monday
09-Jun-2014
6:00 p.m.

W&M and VIMS
Banner Payroll
Hourly and Student Employees
Time Sheets

Pay Period 05/16/14 - 05/31/14
Supervisor's Approval
Tuesday
10-Jun-2014
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Monday
09-Jun-2014
6:00 p.m.

W&M and VIMS
Banner Payroll
Salaried Employees
Time Sheets

Pay Period 05/25/14 - 06/10/14
Supervisor's Approval
Tuesday
10-Jun-2014
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

 Wednesday
11-Jun-2014
5:00 p.m.

W&M Payroll Redistributions 

Data Control
 
[[sdberr, Sherry Berry Joyner]], W&M x12835

Friday
13-Jun-2014
5:00 p.m.

Transfer Invoices
Journal Vouchers
VIMS ATVs

Data Control
[[sdberr, Sherry Berry Joyner]], W&M x12835
W&M Grants
[[krboothe, Keona Boothe]],  x13941
VIMS Grants
[[skpits, Suzanne Pitsillides]], VIMS x7036

Tuesday 
24-Jun-2014
4:00 p.m.

W&M Deposit Transmittals
Final FY 2014 Deposit Activity

Cashiering
[[lnnice, Linda Nicely]], W&M x11228

Tuesday 
24-Jun-2014
4:00 p.m.

VIMS Deposit Transmittals
Final FY 2014 Deposit Activity

Cashiering
[[v|paulette, Paulette Topping]], VIMS x7040

Friday  
11-Jul-2014
5:00 p.m.

Inventory Reports
Ash Lawn
Facilities Management
Campus Center
Muscarelle Museum
Tennis Center
Tribe Computer Store

Financial Reporting
[[stwalker01, Sherree Walker]], W&M x12834

 

We understand there may be situations that require an exception to this schedule. Please contact the individuals listed above, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadlines.