FY13 Year End Closing

Summary

2013 Fiscal Year End Deadlines

Full Description

You will note that some dates apply to all departments while others may only apply to a few specified departments. Your cooperation in adhering to these dates will enable us to comply with all State regulations and appropriately expend the remaining Fiscal Year 2013 funds allocated to the College and VIMS.

Legitimate documents received by the deadline dates noted below will be processed in the 2013 Fiscal Year, within the constraints of cash availability.

Regardless of these deadline dates, please continue to systematically submit all documents as we will continue to process transactions in the normal operational manner as time and cash balances permit. Departments should continue to process vendor payments, in a timely manner, to the accounts payable office throughout the month of June to ensure compliance with the Prompt Payment Act. If transactions submitted during June are intended for Fiscal Year 2014 processing, please indicate "FY14" clearly on the documents.

DEADLINE

TRANSACTION TYPE

CONTACT

Tuesday 
04-Jun-2013
5:00 p.m.

W & M and VIMS
Small Purchase Credit Card
Reconciliation

Accounts Payable
[[tdgillis, Tanya Gillis]], W&M x12838

Friday
07-Jun-2013
5:00 p.m.

W & M and VIMS
Vendor Payments

W & M
Travel Vouchers
State and Local

Accounts Payable
[[tdgillis, Tanya Gillis]], W&M x12838

 

A/P Travel
[[mmoss, Miesha Moss-Portis]], W&M x12836

Sunday
09-Jun-2013
6:00 p.m.

W&M and VIMS
Banner Payroll
Hourly and Student Employees
Time Sheets

Pay Period 05/16/13 - 05/31/13
Supervisor's Approval
Monday
10-June-2013
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Sunday
09-Jun-2013
6:00 p.m.

W&M and VIMS
Banner Payroll
Salaried Employees
Time Sheets

Pay Period 05/25/13 - 06/10/13
Supervisor's Approval
Monday
10-Jun-2013
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Friday
14-Jun-2013
5:00 p.m.

Transfer Invoices
Journal Vouchers
VIMS ATVs

Data Control
[[sdberr, Sherry Berry Joyner]], W&M x12835
W&M Grants
[[krboothe, Keona Boothe]],  x13941
VIMS Grants
[[skpits, Suzanne Pitsillides]], VIMS x7036

Monday 
24-Jun-2013
4:00 p.m.

W&M Deposit Transmittals
Final FY 2013 Deposit Activity

Cashiering
[[lnnice, Linda Nicely]], W&M x11228

Monday 
24-Jun-2013
4:00 p.m.

VIMS Deposit Transmittals
Final FY 2013 Deposit Activity

Cashiering
[[v|paulette, Paulette Topping]], VIMS x7040

Friday  
12-Jul-2013
5:00 p.m.

Inventory Reports
Ash Lawn
Facilities Management
Campus Center
Muscarelle Museum
Tennis Center
Tribe Computer Store

Financial Reporting
[[stwalker01, Sherree Walker]], W&M x12834

 

We understand there may be situations that require an exception to this schedule. Please contact the individuals listed above, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadlines.