Departments & Offices » Financial Operations » Announcements

FY12 Year End Closing

Summary

2012 Fiscal Year End Deadlines

Full Description

You will note that some dates apply to all departments while others may only apply to a few specified departments. Your cooperation in adhering to these dates will enable us to comply with all State regulations and appropriately expend the remaining Fiscal Year 2012 funds allocated to the College and VIMS.

Legitimate documents received by the deadline dates noted below will be processed in the 2012 Fiscal Year, within the constraints of cash availability.

Regardless of these deadline dates, please continue to systematically submit all documents as we will continue to process transactions in the normal operational manner as time and cash balances permit. Departments should continue to process vendor payments, in a timely manner, to the accounts payable office throughout the month of June to ensure compliance with the Prompt Payment Act. If transactions submitted during June are intended for Fiscal Year 2013 processing, please indicate "FY13" clearly on the documents.

DEADLINE	TRANSACTION TYPE	CONTACT
Tuesday 05-Jun-2012 5:00 p.m.	W & M and VIMS Small Purchase Credit Card Reconciliation	Accounts Payable [[rgilliam, Ruth Gilliam]], W&M x14573
Friday 08-Jun-2012 5:00 p.m.	W & M and VIMS Vendor Payments W & M and VIMS Travel Vouchers State and Local	Accounts Payable [[rgilliam, Ruth Gilliam]], W&M x14573
Saturday 09-Jun-2012 6:00 p.m.	W&M and VIMS Banner Payroll Hourly and Student Employees Time Sheets Pay Period 05/16/12 - 05/31/12 Supervisor's Approval Monday 11-June-2012 10:00 a.m.	Payroll W&M x12848 VIMS x7042
Saturday 09-Jun-2012 6:00 p.m.	W&M and VIMS Banner Payroll Salaried Employees Time Sheets Pay Period 05/25/12 - 06/10/12 Supervisor's Approval Monday 11-Jun-2012 10:00 a.m.	Payroll W&M x12848 VIMS x7042
Friday 15-Jun-2012 5:00 p.m.	Transfer Invoices Journal Vouchers VIMS ATVs	Data Control [[sdberr, Sherry Berry Joyner]], W&M x12835 W&M Grants [[krboothe, Keona Boothe]], x13941 VIMS Grants [[skpits, Suzanne Pitsillides]], VIMS x7036
Monday 25-Jun-2012 4:00 p.m.	W&M Deposit Transmittals Final FY 2012 Deposit Activity	Cashiering [[lnnice, Linda Nicely]], W&M x11228
Monday 25-Jun-2012 4:00 p.m.	VIMS Deposit Transmittals Final FY 2012 Deposit Activity	Cashiering [[v\|paulette, Paulette Topping]], VIMS x7040
Friday 13-Jul-2012 5:00 p.m.	Inventory Reports Ash Lawn Facilities Management Campus Center Muscarelle Museum Tennis Center Tribe Computer Store	Financial Reporting [[stwalker01, Sherree Walker]], W&M x12834

We understand there may be situations that require an exception to this schedule. Please contact the individuals listed above, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadlines.